Private Secretary
Job Description
Title: Private Secretary
Company Name: Dhaka Ahsania Mission
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Postgraduate in any discipline.
∎ Diploma/ certificate on secretarial job/ business administration or relative field.
Experience Requirements:
∎ At least 7 year(s)
Job Context:
∎ Dhaka Ahsania Mission (DAM) is a non-government development organization founded by Khan Bahadur Ahsanullah (R.), an eminent educationist, reformer and Sufi. The founding motto of DAM is Divine and Humanitarian Service. Since its establishment in 1958, DAM works in the fields of social development such as education, livelihood, health and human rights thus serves the disadvantaged groups of population towards their improved living and spiritual development of human community.
∎ To look after the functional activities of President`s office, we are looking for a highly experienced Private Secretary to the President for immediate appointment:
∎ Job Nature: Full-time (as long as President stays in office)
Job Responsibilities:
∎ To perform this job successfully, the individual must be able to perform each of the following duties satisfactorily;
∎ Represent the president by welcoming visitors, answering questions and meeting requests directed to the president;
∎ Manage, organize and maintain President's time schedule, Scheduling and reminding appointments;
∎ Take notes of meetings, conferences and day to day activities of the president;
∎ Make travel arrangements for the President which includes VISA applications, airline and hotel reservations, car rental, local transportation, meals etc.
∎ Arrange/ prepare presentations, documentations, print hand-outs, agenda, memos, dairies etc. for all meetings of the president;
∎ Maintain and regularly update basic information of organization's staff, all projects and institutions of the organization;
∎ Maintain paper and computer filing system;
∎ Maintain, storage and update all documents of the president's office;
∎ Coordinates operations of President's office to improve efficiency of the office;
∎ Receive and distribute relevant information to/from internal and external sources by telephone, email or in person;
∎ Help key executives of DAM and other stakeholders by supplying needed information
∎ Take Bangla & English dictations in good written form;
∎ Reply independently of e-mails;
∎ Serving as liaison between staff Members and the president;
∎ Prepare and send business and private correspondences;
∎ Take dictation from the president for witting mail/letter etc.
∎ Develop and maintain alert system for upcoming deadlines on incoming requests, projects and events;
∎ Perform other duties as and when assigned by the President;
Additional Requirements:
∎ Age limit: Maximum 50 years. Age limit is flexible for highly experienced candidates;
∎ Proven experience as Private Secretary or similar administrative position;
∎ In depth knowledge of office management;
∎ Excellent time-management skills;
∎ Outstanding written and verbal communication and negotiation skills;
∎ Administrative writing Skills;
∎ Good command in English both written and verbal;
∎ Excellent computer skills in Microsoft Word, Excel, Power Point etc.
∎ Excellent interpersonal communication skills;
∎ Integrity and confidentiality;
∎ Self-motivated and able to work under stress;
∎ Self- Confidence;
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 31 Aug 2021
Company Information:
∎ 1 Aug 2021
∎ Dhaka Ahsania Mission
∎ Address : House # 19, Road # 12 (New), Dhanmondi R/A, Dhaka-1209.
∎ Web : www.ahsaniamission.org.bd
∎ Business : Dhaka Ahsania Mission (DAM) is a large well-known NGO established in 1958 and works in the fields of education, livelihood, health and human rights thus serves the disadvantaged groups of population towards their improved living.
Category: NGO/Development
Deadline Expired on 31st Aug 2021
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