Operations and Finance Coordinator

Job Description

Title: Operations and Finance Coordinator

Company Name: International Development Group

Vacancy: Not specific

Job Location: Anywhere in Bangladesh

Employment Status: Full-time

Experience Requirements:
∎ Na

Job Responsibilities:
∎ Operations:
∎
∎ Assist with project event logistics as needed, including obtaining quotations, liaising with venues as needed, assisting with event setup and break down, assisting with the participant sign-in process, etc.
∎ Provide operations and logistics support for project events:
∎ Process and collect travel authorization/advance form from the traveler and obtain appropriate travel approvals and concurrences.
∎ Liaise with Travel Agency to verify travel details and arrange reservations using existing flight schedules as well as Internet resources in consultation with Training Coordinator.
∎ Provide support to travel arrangements, including but not limited to, coordinating with the Training Coordinator ensure local arrangements are made and within compliance with both IDG/ USAID regulations, preparing pre-travel arrangements, monitoring ongoing travel and processing expense statements and deliverables after travel is completed.
∎ Identify most suitable as well as best quality lodging service within IDG/USAID per-diem rates and in consultation with Training Coordinator as and when necessary.
∎ Collect and update hotel and vendor quotations and information from time to time that meets IDG/ USAID compliance requirement.
∎ Provide travelers with requirements to their specific travel, distributes tickets along with confirmations to traveler.
∎ Monitor news and current events, updating staff on possible security issues as related to specific travels in consultation with Training Coordinator (Security Focal Point).
∎ Track the entire process from approvals to submission of Travel Expenses report with supporting documents in compliance with IDG/USAID requirement.
∎ Assist with the outstanding travel advances and ensure timely submission to the Finance Manager.
∎ Other duties operations as assigned.
∎ Finance:
∎
∎ Assist the Finance Manager in ensuring that timely and accurate payments are made.
∎ Ensure accuracy and completeness of payment documents in compliance to IDG and USAID policies and procedure.
∎ Process petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the IDG policy and schedule. Document the cash count sheets for records.
∎ Assist Finance Manager in monthly bank & account reconciliation.
∎ Collect timesheets for monthly submission to Home Office by Finance Manager.
∎ Update leave tracker / share update leave information with IDG local staff on regular basis.
∎ Update Inventory list on monthly basis.
∎ Ensure all the financial documents are properly filed & tagged.
∎ 'Paid' stamping of all the invoices and related documents before filing.
∎ Ensure timely preparation of tax challan & deposit into bank.
∎ Maintain VAT coupon and Tax payment tracking sheet and issue VAT coupon as required.
∎ VAT reporting to USAID, if needed.
∎ Visit Bank for necessary collection & submission of financial documents.
∎ Photocopies & scanning of all necessary documents/Instrument.
∎ Perform other finance duties as assigned.

Additional Requirements:
∎ The Operations and Finance Coordinator will report to the Operations Director through regular briefings and will closely work with Finance Manager and Administrative Training Coordinator.
∎ Practical work and experience in travel management and logistics/operations.
∎ Proficiency with Microsoft Excel (including familiarity with formulas), preferably for finance and accounting purposes.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 24 Apr 2021

Company Information:
∎ 6 Apr 2021
∎ International Development Group

Category: Accounting/Finance

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