MIS & Documentation Officer

Job Description

Title: MIS & Documentation Officer

Company Name: SANGRAM

Vacancy: 01

Age: at most 35 years

Location: Barguna

Maximum Salary: Tk. 50000 (Monthly)

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Micro-Credit

Published: 4 Feb 2025

Education:
∎ Master of Social Science (MSS)

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university. Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ Working Experience :
∎ Knowledge and Skills

Responsibilities & Context:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively
∎ Monitor the implementation of project-level activities by visiting the fields frequently
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants
∎ Implement the real-time data collection using tab/mobile applications
∎ Input verified data into relevant databases or software systems
∎ Perform data cleaning to remove duplications, errors, or inconsistencies
∎ Ensure that the integrity of data is maintained throughout the entry process
∎ Maintain organized and accessible records of all data and activities
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines
∎ Capture key lessons, document best practices and case stories
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the SANGRAM.
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively
∎ Monitor the implementation of project-level activities by visiting the fields frequently
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants
∎ Implement the real-time data collection using tab/mobile applications
∎ Input verified data into relevant databases or software systems
∎ Perform data cleaning to remove duplications, errors, or inconsistencies
∎ Ensure that the integrity of data is maintained throughout the entry process
∎
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines
∎ Capture key lessons, document best practices and case stories
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the SANGRAM.

Compensation & Other Benefits:
∎ T/A, Mobile bill
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ 2 Bonus equivalent 1 Month Salary

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Barguna

Read Before Apply:

SANGRAM (Sangathita Gramunnyan Karmasuchi) is going to start a sub-project titled "Adopting Resource Efficient and Cleaner Production (RECP) technologies and practices for resilient green growth of dry fish processing microenterprises' under Sustainable Microenterprise and Resilience Transformation (SMART) Project of Palli Karma-Sahayak Foundation (PKSF) in Patuakhali and Barguna districts with funding assistance of World Bank. For substantive implementation of this project the organization is going to recruit some competitive Staff-Professionals as per following criteria. Interested candidates are requested send their Curriculum Vitae (Maximum 4 Pages) mentioning two referees along with a Cover Letter (1 page) explaining why S/H is fit for the position and a recent passport size photograph by 13 February 2025. Application will be rejected beyond instruction. Any type of persuasion will be treated as disqualification. Qualified female candidates are encouraged to apply. Applications as PDF form are to be send to [email protected]

Company Information:
∎ SANGRAM
∎ Shahid Smrity Sarak,Barguna-8700.
∎ SANGRAM is a non-government developmental organization established in 1985. SANGRAM started its activities from Pathoghata Upazilla of Barguna district adjacent to the Bay of Bengal. Day to day SANGRAM is working to make substantive development of socio-economically back footed people in all districts of Barisal division. SANGRAM believes that there is a sufficient capacity is in a cryptic position within the human being that can be made free vulnerable community from the ironic band of helpless and in humanitarian conditions and for that people`s participation is indispensable in the development process. Due to the present socio-economic structure, poor people are encompassed by the poverty circle even they become victims of social injustice. Due to the excluding trend of poor people from the mainstream of developing their spiritual power always remain unrevealed.

Address::
∎ Shahid Smrity Sarak,Barguna-8700.
∎ SANGRAM is a non-government developmental organization established in 1985. SANGRAM started its activities from Pathoghata Upazilla of Barguna district adjacent to the Bay of Bengal. Day to day SANGRAM is working to make substantive development of socio-economically back footed people in all districts of Barisal division. SANGRAM believes that there is a sufficient capacity is in a cryptic position within the human being that can be made free vulnerable community from the ironic band of helpless and in humanitarian conditions and for that people`s participation is indispensable in the development process. Due to the present socio-economic structure, poor people are encompassed by the poverty circle even they become victims of social injustice. Due to the excluding trend of poor people from the mainstream of developing their spiritual power always remain unrevealed.

Application Deadline: 13 Feb 2025

Category: NGO/Development