Job Description

Title: MIS and Documentation Officer-SMART Project

Company Name: Gono Kallayan Trust

Vacancy: 1

Age: at most 35 years

Location: Dhaka, Manikganj

Minimum Salary: Tk. 50000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Micro-Credit

Published: 26 Sep 2024

Education:
∎ Masters

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Academic Qualifications
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.

Responsibilities & Context:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Gono Kallayan Trust (GKT).
∎ Background
∎ Gono Kallayan Trust (GKT) is going to implement a sub-project titled “Promoting resilient green growth in dairy sub-sector through ensuring RECP”. as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under “Cattle and Buffalo” sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Gono Kallayan Trust (GKT).
∎ Sub-project Objectives
∎ To adopt resource efficient, cleaner production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy.
∎ To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for dairy products.
∎ Sub-project Working Areas
∎ The sub-project will be implemented across Manikganj Sadar & Saturia Upazila Under Manikganj district and Dhamri Upazila Under Dhaka district.
∎ Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Gono Kallayan Trust (GKT).
∎

Compensation & Other Benefits:
∎ Monthly consolidated salary is BDT 50,000/- per Manth & Yearly 5% Increment.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Dhaka, Manikganj

Company Information:
∎ Gono Kallayan Trust
∎ GKT Bhaban, 0010-01 Dr. Amartya Sen Road, East Dashora, Manikgonj. Email: gktmfi@yahoo.com
∎ Gono Kallayan Trust (GKT) is a local NGO working for the betterment of the poor people. GKT is addressing the problem of the rural poor particularly distressed women, landless farmers, marginal and small farmers and other poor occupational classes, GKT formulated agro-based production-oriented development programs by involving beneficiaries since its inception in 1985.

Address::
∎ GKT Bhaban, 0010-01 Dr. Amartya Sen Road, East Dashora, Manikgonj. Email: gktmfi@yahoo.com
∎ Gono Kallayan Trust (GKT) is a local NGO working for the betterment of the poor people. GKT is addressing the problem of the rural poor particularly distressed women, landless farmers, marginal and small farmers and other poor occupational classes, GKT formulated agro-based production-oriented development programs by involving beneficiaries since its inception in 1985.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 10 Oct 2024

Category: NGO/Development