MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: SAJIDA FOUNDATION

Vacancy: 1

Age: At most 35 years

Job Location: Dhaka

Salary: --

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 35 years

Sub-project Working Areas:

The sub-project will be implemented across Dhaka North City Corporation (DNCC), Dhaka South City Corporation (DSCC) and Keranigonj Upazila Under Dhaka district.

Duration:

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.  

Academic Qualifications:

The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university. 

Working Experience:

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.

• A candidate having relevant experience working in donor-funded projects would be preferred.

• Experience working on enterprise development-related projects will be an added advantage.  

Knowledge and Skills:

• Strong technical knowledge in reporting through online-based management information system;

• Excellent competency in working with MS Office packages;

• Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;

• Strong analytical capacity using SPSS/STATA would be and added advantage;

• Good interpersonal and communication skills.

Women are actively encouraged to apply.

SAJIDA Foundation is going to implement a sub-project titled “Promoting Resilient Green Growth in Restaurants, Street & Bakery Food”. as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under the “Restaurants, Street and Bakery food” sub-sector. The project is jointly financed by the World Bank, the Palli Karma-Sahayak Foundation (PKSF), and SAJIDA Foundation.

Sub-project Objectives:

• Promote sustainable and safe food production in restaurants, bakeries and food carts by adopting resource-efficient practices

• Support for adopting climate-resilient technologies in the food service sector

• Enhance technical knowledge and capacity to transform food waste into reusable resources

• Strengthen small entrepreneurs’ ability to improve food quality and expand their market reach

• Implementation of behavioral change through a structured process

Duties and Responsibilities:

Monitoring, Data Collection and Record Keeping:

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;

• Monitor the implementation of project-level activities by visiting the fields frequently;

• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;

• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;

• Proper archiving/preservation of collected data to meet the periodic data needs; 

Data Verification, Entry and Cleaning:

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;

• Implement the real-time data collection using tab/mobile applications;

• Input verified data into relevant databases or software systems;

• Perform data cleaning to remove duplications, errors, or inconsistencies;

• Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation:

• Maintain organized and accessible records of all data and activities;

• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;

• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;

• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;

• Capture key lessons, document best practices and case stories;

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities:

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the SAJIDA Foundation.

• Monthly consolidated salary is BDT 50,000/- per Manth & Yearly 5% Increment.

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.