Manager - Document Control Management

Job Description

Title: Manager - Document Control Management

Company Name: Akij Resources

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh, Dhaka

Salary: Negotiable

Experience:

• 7 to 11 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

• Master of Business Administration (MBA) in Management
• Master of Business Administration (MBA) in Management Information System
• Bachelor of Business Administration (BBA) in Management Information System
• Bachelor of Arts (BA) in Information Science & Library Management

• ISO Management Systems Internal Audit or Lead Auditor Training

• Training or certification in Document Control Management System (DMS)

• Training in records management, information governance, or document security practices

• 7 to 11 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

• 7 to 10 years of professional experience in Document Management, Records Management, and Information Governance

• Experience in establishing or managing enterprise-wide document control systems and records governance practices

• Knowledge of ISO 15489, ISO 27001, and document security / confidentiality practices will be an added advantage

• Experience in MNCs, INGOs, corporate groups, or diversified enterprise environments will be preferred

• Develop, implement, and maintain an enterprise-wide Document Management System (DMS), including procedures, SOPs, templates, document coding, filing structures, approval workflows, version control, access management, and retention schedules.

• Establish and maintain a standardized document and records governance frameworks covering classification, ownership, metadata, confidentiality, archival, retention, and disposal requirements across physical and digital systems.

• Manage the full lifecycle of documents and records, including creation, review, approval, distribution, retrieval, revision, archival, retention, and disposal.

• Oversee repositories across Google Workspace, shared drives, ERP, HRMS, and other approved systems, while maintaining Document Master Lists, Record Registers, and archive indexes.

• Ensure audit-ready documented information aligned with ISO/IMS, legal, regulatory, governance, and business requirements.

• Coordinate with departments and document owners to ensure timely control, updating, filing, traceability, and retrieval of required documented information.

• Lead training, guidance, and awareness programs for employees and stakeholders on document control procedures and records management practices.

• Monitor document control systems to identify gaps, duplicate or obsolete records, retrieval issues, access weaknesses, security risks, and retention/disposal nonconformities.

• Prepare reports, corrective actions, and improvement initiatives to strengthen standardization, confidentiality, accountability, compliance, and automation.