HR Assistant
Job Description
Title: HR Assistant
Company Name: MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)
Vacancy: 01
Age: at least 18 years
Location: Cox's Bazar (Ukhia)
Minimum Salary: Tk. 68000 (Monthly)
Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 20 May 2024
Education:
∎ 4 years of bachelor’s degree in administration / human resources management / business management or related studies
Requirements:
Additional Requirements:
∎ Age at least 18 years
∎ Previous HR experience in MSF or in other NGOs will be an advantage
∎ Fluency in English and Bengali language is essential. Chittagonian dialect is desirable
∎ Results and Quality Orientation
∎ Teamwork and Cooperation
∎ Behavioural Flexibility
∎ Commitment to MSF Principles
∎ Stress Management
∎ Previous HR experience in MSF or in other NGOs will be an advantage
∎ Fluency in English and Bengali language is essential. Chittagonian dialect is desirable
∎ Results and Quality Orientation
∎ Teamwork and Cooperation
∎ Behavioural Flexibility
∎ Commitment to MSF Principles
∎ Stress Management
Responsibilities & Context:
∎ Under supervision of the Personnel Administration Manager (PAM), ensuring personal file accuracy, compliance and on time payments;
∎ Updating the HR database and personal files to facilitate HR processes management;
∎ Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance;
∎ Making all administrative information available to the staff (posting, meetings, etc.), supporting the PAM in translating documents into local language and assisting in meetings upon request;
∎ Responsible for International Mobile Staff and Local Hired Staff’s visa management, including the documents required for any type of visa and has a good knowledge of the rules regarding the visas depending on the nationalities;
∎ Brief new international mobile staff on visa and travel matters;Prepares monthly per diem sheets and reimbursement request (if any) for international mobile staff;
∎ Responsible for the movements (international and national) and ensures a proper communication to HQ and the other departments to organize the movements from or to the airport using the movement table;
∎ Prepare, maintain and keep track of all the HR service/rental contracts and prepare payment requests every month on time;
∎ Responsible of housing management including relaying messages to cooks and cleaners regarding food or cleaning issues;
∎ Responsible to onboard new employees, follow check-list to collect documents, prepare list of missing documents and share with Personnel Administration Manager;
∎ Additional HR/ Admin tasks delegated by the PAM and/ or HR Coordinator.
∎ Job Context: Administrative specialist responsible for the management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities.
∎ Job Responsibilities:
∎ Under supervision of the Personnel Administration Manager (PAM), ensuring personal file accuracy, compliance and on time payments;
∎ Updating the HR database and personal files to facilitate HR processes management;
∎ Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance;
∎ Making all administrative information available to the staff (posting, meetings, etc.), supporting the PAM in translating documents into local language and assisting in meetings upon request;
∎ Responsible for International Mobile Staff and Local Hired Staff’s visa management, including the documents required for any type of visa and has a good knowledge of the rules regarding the visas depending on the nationalities;
∎ Brief new international mobile staff on visa and travel matters;Prepares monthly per diem sheets and reimbursement request (if any) for international mobile staff;
∎ Responsible for the movements (international and national) and ensures a proper communication to HQ and the other departments to organize the movements from or to the airport using the movement table;
∎ Prepare, maintain and keep track of all the HR service/rental contracts and prepare payment requests every month on time;
∎ Responsible of housing management including relaying messages to cooks and cleaners regarding food or cleaning issues;
∎ Responsible to onboard new employees, follow check-list to collect documents, prepare list of missing documents and share with Personnel Administration Manager;
∎ Additional HR/ Admin tasks delegated by the PAM and/ or HR Coordinator.
Skills & Expertise:
Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Medical insurance for employee and direct dependents based on Health Care Policy- Locally Hired Staff (LHS).
∎ Salary is not negotiable.Income tax deduction at source will be applicable based on the current income tax rule.
∎ Festival bonus entitlement is effective upon completing one (01) year of uninterrupted service with MSF.
∎ There are no provisions for relocations.
∎ Medical insurance for employee and direct dependents based on Health Care Policy- Locally Hired Staff (LHS).
∎ Salary is not negotiable.Income tax deduction at source will be applicable based on the current income tax rule.
∎ Festival bonus entitlement is effective upon completing one (01) year of uninterrupted service with MSF.
∎ There are no provisions for relocations.
Employment Status: Full Time
Job Location: Cox's Bazar (Ukhia)
Read Before Apply:
This is a permanent position. Base will be in the coordination office (Ukhiya)
Mention your NID number in CV before applying.
Only shortlisted candidates will be contacted and invited for the test.
No hard copies are accepted.
Only Bangladeshi citizens will be considered for this position.
No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.
Médecins Sans Frontières is an equal opportunity employer and encourages diversity, equity and inclusion.
Company Information:
∎ MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)
Application Deadline: 25 May 2024
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 25th May 2024
Similar Jobs
Field Supervisor- SRHR (Female)
Technical Officer -Alternative Education (Female)
Innovation Lead- Youth Learning Center
Technical Coordinator-Youth Learning Center (Female)
Technical Officer (Theater for Development and Music)
Field Supervisor – C&Y LEAD and Protection
Technical Coordinator (C&Y LEAD and Protection)
Upazila TA Coordinator
Senior Officer, Sub-Grants, HCMP
Senior Officer-MEL
Psychologist
Project Coordinator (National Level)
Monitoring Officer
Midwife
District Coordinators
Volunteer (Community Mobilizer)
শাখা ব্যবস্থাপক (ক্ষুদ্রঋণ কার্যক্রম)
Deputy Branch Manager (CODEC Micro Finance Program)
Case Management Officer
Monitoring, Evaluation, Research, Learning and Adapting (MERLA) Director
Monitoring & CPIMS Officer
Upazila Coordinator
Union Field Facilitator
Project Officer
Programme Manager-Just Transition and HREDD
Project Officer, Technical Training (Plumbing), LSDP, Bhasan Char, HCMP
Deputy Manager-Vocational Training Specialist (Sewing-Tailoring), LSDP, Bhasan Char, HCMP
Physician
Center In-charge Cum Counselor
Project Officer, Agriculture, Bhasan Char, LSDP, HCMP
Inclusion Officer
Drone Operator
Senior MEAL Officer (Re-Advertisement)
House Manager
Manager - Finance and Admin
Shelter Supervisor (SHOUHARDO III DRR Activity)
Deputy Programme Manager -Health
Monitoring & Evaluation Officer
Assistant Project Officer, CFRM, Site Management Support (SMS), HCMP
Information Management Officer, Site Management Support (SMS), HCMP
Facebook Group