Finance Officer
Job Description
Title: Finance Officer
Company Name: Jhpiego Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Minimum Graduate Degree in Accounting, Finance or Business Administration; Master degree is preferable
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Department: Global Program Operations
∎ Position Reports to: Sr. Technical Advisor
Job Responsibilities:
∎ Examine all financial documents, i.e., expense reports, invoices, purchase orders, contracts, to ensure completeness, accuracy and validity of financial data, as well as being allowable and in accordance with terms and agreement of the award and Jhpiego/JHU financial systems and procedures
∎ Monitor advances and take necessary actions to make sure that no advances are outstanding
∎ Assist with review of payroll for full-time, volunteer and locum staff
∎ Orient and train new hired staff in general finance including how to complete the travel expense sheet, as well as protocol for submitting advances or reimbursements.
∎ Ensure proper filing systems are in place, both in-office and electronically
∎ Manage office petty cash disbursement, receipt and its reconciliation and assume the role of cash custodian
∎ Provide supervisory and administrative support to program and technical staff in reconciliation of project advances and reimbursements
∎ Review travel expense reports and per diem templates with supporting receipts and advances to reconcile
∎ Oversee proper procurement procedures to ensure policies are followed, as outlined in Jhpiego's Field Finance Manual, Procurement Manual and QuickBooks Manual.
∎ Maintain relationships with in-country accounting firm, which includes liaising with them to ensure efficient and effective services, and overseeing their management of payroll
∎ Assist with start-up of QuickBooks in Bangladesh, and maintain/oversee the system
∎ Train others on QuickBooks use, if needed
∎ Assist with preparations and review of monthly accounting and banking files
∎ Process vendor invoices, sub-recipient invoices and consultant invoices on a timely basis
∎ Understand the Financial Monthly Report (FMR), and assist with projections and developing annual budgets, if needed
∎ Prepare VAT exemption forms for items shipped internationally and locally Provide requested financial and logistic support for field staff as required
∎ Maintain vendor relationships, assist with preferred vendor processes and negotiate contracts with vendors
∎ Assist Jhpiego with preparing various forms /application, as well as develop necessary documents/paper work for new project approval and periodic fund release with the NGOAB.
∎ Follow up and liaise with the government of Bangladesh to move our application through the process as efficiently as possible
∎ Assist Jhpiegoin preparation and timely submission of annual reports, project completion reports and any other ad hoc reporting requirements
∎ Submit NGO application and related documents to appropriate bodies/authorities in Bangladesh.
∎ Provide regular status updates on the registration/approvals to Jhpiego, and assist with troubleshooting any problems
∎ Receive approval from NGO Affairs Bureau on Jhpiego's behalf and keep filing of all documents both scanned and paper version.
∎ Submit and liaise with NGOAB on approval for fund release and any other bank formalities as necessary.
∎ Perform other related duties as required.
Additional Requirements:
∎ Minimum 5 years of relevant (preferably in NGO/INGO) working experience in accounting and/or finance field,
∎ Excellent financial, quantitative skills, including proficiency in Excel
∎ Experienced in working with NGOAB & Government relations.
∎ Familiar with accounting softwares (QuickBooks will be considered as an advantage)
∎ Demonstrated ability to multitask, prioritize work and make decisions while under stress.
∎ Proficiency in Microsoft Office software applications
∎ Strong interpersonal, writing, and oral communication in English
∎ Ability to work independently/with limited supervision as well as with a team
∎ Handle employee salaries with confidentiality
∎ Experience working in donor-funded NGOs and global organizations, preferably USG financed programs
∎ Ability to travel domestically as needed
Application Deadline: December 6, 2019
Company Information:
∎ Jhpiego Bangladesh
∎ Address : House- 10B (3rd Floor), Road- 90, Gulshan-2, Dhaka-1212, Bangladesh
∎ Web : www.jhpiego.org
Category: Accounting/Finance
Read Before Apply: Only short listed candidates will be contacted.
Deadline Expired on 6th Dec 2019
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