Finance and Administration Officer

Job Description

Title: Finance and Administration Officer

Company Name: Organization for the Poor Community Advancement (OPCA)

Vacancy: 1

Age: At least 14 years

Job Location: Cox`s Bazar (Teknaf, Ukhia)

Salary: Tk. 40000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• Bachelor of Commerce (BCom) in Accounting
• Bachelor of Business Administration (BBA) in Accounting

• Bachelor’s Degree/B. Com (Honors) with M. Com (Accounting) or BBA/ MBA with a major in Accounting or Finance from a recognized university.

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• Age At least 14 years

 Minimum 2 years of relevant professional experience, preferably with national or international NGOs.

Demonstrated experience in:

 Maintaining day-to-day accounting transactions in local and donor currencies using accounting software (ERP/Tally or similar).

 Preparing donor financial reports in prescribed formats.

 Budget tracking, monitoring and Budget vs. Actual (BVA) analysis.

 Financial compliance, donor regulations and audit support.

 Strong analytical, budgeting and financial reporting skills.

 Experience in Budget vs. Actual (BVA) analysis and financial forecasting.

 Proficiency in Microsoft Excel, Word and accounting software (ERP/Tally or equivalent).

Project : FCDO-funded WASH Project (Fund Managed by BRAC)

Reports To : Project Manager

Duty Station : Project Office, Ukhiya/Teknaf

Working Area : FDMN Camps and/or Host Community

Job Purpose:

The Finance and Administration Officer is responsible for ensuring sound financial management, administration, budget control, statutory compliance and office operations of the project in accordance with organizational policies, donor requirements and applicable laws, while supporting efficient and accountable project implementation.

Key Responsibilities:

1. Financial Management and Accounting:

 Manage day-to-day financial operations in compliance with organizational policies, donor requirements and applicable regulations.

 Maintain accurate accounting records, including cash book, ledger, journals and supporting documentation.

 Prepare and process payment vouchers, journal vouchers, bank reconciliation statements and other accounting records.

 Process staff salaries, volunteer incentives, vendor payments and statutory deductions accurately and on time.

 Maintain financial records in the organization’s approved accounting software, ensuring timely and accurate data entry.

 Prepare monthly, quarterly and annual financial reports, cash forecasts, fund requisitions and other financial reports required by management and donors.

 Coordinate banking transactions and maintain effective liaison with banks and relevant authorities.

2. Budget Planning, Monitoring and Reporting:

 Support the preparation, revision and monitoring of project budgets.

 Maintain budget utilization and procurement request (PR) tracking against approved budgets.

 Monitor project expenditures to ensure spending remains within approved budget limits.

 Conduct Budget versus Actual (BVA) analysis, identify variances and recommend corrective actions.

 Inform the Project Manager of significant budget deviations requiring donor approval or budget revision.

3. Compliance, Audit and Internal Control:

 Ensure compliance with organizational financial policies, donor regulations and statutory requirements, including VAT, tax and other applicable obligations.

 Verify financial compliance before processing procurement-related payments.

 Maintain complete, accurate and organized financial and administrative documentation for audit, monitoring and donor review.

 Coordinate internal audits, external audits, financial monitoring visits and donor assessments, and follow up on implementation of agreed recommendations.

 Promote accountability, transparency, internal controls and value for money in all financial and administrative processes.

4. Procurement and Asset Management Support:

 Work closely with the Procurement and Logistics Officer to ensure procurement activities comply with approved budgets, financial procedures and donor requirements.

 Maintain inventory and fixed asset records in coordination with the Procurement and Logistics Officer.

5. Administration and Human Resource Support:

 Manage office administration, utilities, office supplies, service contracts and other administrative functions.

 Maintain personnel files, attendance and leave records.

 Support recruitment, onboarding and other administrative and human resource processes.

6. Coordination and Capacity Building:

 Provide financial guidance and orientation to project staff on financial procedures, budget management and donor compliance.

 Communicate updates on financial policies and donor requirements to relevant staff.

 Coordinate effectively with programme, procurement and support teams to facilitate smooth project implementation.

7. Values, Safeguarding, and PSEA:

Core Values:

 Integrity

 Innovation

 Inclusiveness

 Effectiveness

8. Safeguarding and PSEA:

The Finance and Administration Officer is responsible for complying with all organizational safeguarding, PSEAH, child protection, anti-fraud and Code of Conduct policies. The incumbent must immediately report any safeguarding concern through the organization’s approved reporting mechanisms and actively contribute to maintaining a safe, respectful and accountable working environment.

• Salary 40,000 BDT per month and others benefit as per project budget.