Finance and Administration Officer
Job Description
Title: Finance and Administration Officer
Company Name: Ethical Trading Initiative (ETI)
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Minimum graduate with relevant finance and accountancy qualification. Partial/Full completion of accounting professional course like; CA, ACCA will be preferable.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Duty Station: ETI Bangladesh, Dhaka, Bangladesh
∎ Contract Type: Fixed - term appointment
∎ Duration: Till 31st July 2021 (Renewable, depending on availability of fund).
∎ Report to: Head of Finance and Administration, ETI Bangladesh.
∎ Job Statement: The Finance and Administration Officer will work closely with the Head of Finance and Administration and support financial management, accounting, operations and scenario planning and ensuring smooth functioning of ETI Bangladesh office. The person would also support and ensure that ETI Bangladesh operation is carried out in a transparent manner, be accountable to relevant stakeholders and mange risks as it moves forward.
∎ Main Purpose: Working closely with the Head of Finance and Administration, the role holder shall be responsible for appropriate finance and administrative support to effectively implement programme activities, as outline below:
∎ Summary of Key areas of responsibility:
∎ Financial operations - 70%
∎ Administration (Logistics, procurement & Travel)-30%
Job Responsibilities:
∎ Finance:
∎ Prepare the paperwork for all financial transactions and submit for approval and ensure payment.
∎ Manage the petty cash, payroll and sundry expenses process
∎ Ensure statuary compliance like; VAT & TAX issues in accounting transactions
∎ Recorded of all financial transactions in accounting software in an accurate, timely and transparent manner.
∎ Keep financial records and perform financial procedures (e.g. receipts, payments, requests, and petty cash) and ensure that documentation and recording for all accounting transactions are complete, transparent and robust.
∎ Ensure the chart of accounts/budget line, projects codes structure is adhered to for recording transactions within the accounting system.
∎ Ensure day to day controls and reconciliations are performed with petty cash and bank accounts.
∎ Ensure company-wide compliance to grant conditions and internal financial policies and highlighting areas of concern to Head of Finance and administration.
∎ Support to ensure periodical cash forecast and reconciliations in order to fully account for donor funds
∎ Support to prepare the company accounts before the start of the statuary audit process and assist in preparing audit schedules and analysis.
∎ Support to produce and review of required financial statements, donor reports and monthly summary reports.
∎ Support to review and development of financial policies and make sure they are implemented to maintain integrity and transparency throughout the company activities.
∎ Administration:
∎ Ensure effective office systems (e.g. IT support, office maintenance, safety security, safeguarding), ensuring these are consistent with ETI operating requirements.
∎ Responsible for procurement of office supplies and equipment and ensure all process are in compliance with ETI and donor regulations.
∎ Responsible for maintain and regular update of office inventory and asset register
∎ Ensure logistics and supplies on time to programme and manage it systematic way and transparently
∎ Arrange and support on all staff travel, including flight and hotel bookings, visas, expenses reimbursements
∎ To ensure transport for day to day staffs travel and programme visits.
∎ Support to manage service provider agencies, contractors and ensure their services
∎ Other ad-hoc administrative duties as they may arise.
∎ Other responsibilities:
∎ May also be expected at times to contribute to other areas of work based on availability and company need.
Additional Requirements:
∎ Minimum five years' relevant work experience in same role, preferably responsible multinational business and/or international NGO.
∎ Competencies:
∎ Familiar with basic accounting and bookkeeping theory, e.g. debits/credits and assets/ liabilities
∎ Experience in reporting to donors and comply with statuary requirements for private limited company
∎ Good understanding of local laws related to RJSC & NBR
∎ Good planning and organizational skills and efficient work method
∎ Experience in using basic accounting software and excellent IT skills
∎ Proactive and able to manage workload
∎ Positive, enthusiastic and willingness to learn
∎ Excellent interpersonal skills for working with both internal and external stakeholders.
∎ Strong time management and organizational skills, including the ability to meet stringent deadlines
∎ High ethical standards and commitment to ETI Bangladesh core values of leadership, respect, and integrity.
Application Deadline: 26 Aug 2020
Company Information:
∎ 19 Aug 2020
∎ Ethical Trading Initiative (ETI)
Category: Accounting/Finance
Source: bdjobs.com
Deadline Expired on 26th Aug 2020
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