Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: PROTTYASHI

Vacancy: --

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 65000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• Bachelor/Honors
• Masters

• Bachelor/Master`s degree in business studies from any reputed university.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• At least 05 years of professional experience in financial management at the project level in national or international organizations.

• Proficient with MS Office suite

• CA (cc) will be an added advantage.

Contract Duration: Till 31st March, 2026

Job Summary

PROTTYASHI, A social development organization has been responding the Rohingya Crisis in Cox`s Bazar since the crisis started and currently is going to implement UK Resilience and Adaptation Fund (RAF) in the Rohingya and host community of Cox’s Bazar with the technical support of Handicap International. ROTTYASHI invites applications for the vacant position titled- Finance and Admin Officer for the RAF Project.

Reporting

The Finance and Admin Officer will report to the Assistant Director (Finance) of PROTTYASHI. S/He has to maintain a functional relationship with his/her peers, project teams, and the organization’s other priority teams. S/He must be able to communicate with other teams and units both program and operational of the organization.

Responsibilities:

• Preparing Financial Statements (Balance Sheet, Receipt and Payment, Cash Flow Statement, and related notes)

• Monitoring of fund management-related activities with the Project Coordinator.

• Prepare and maintain spreadsheet and subsidiary records in respect of payment.

• Make necessary journal entries and prepare trial balances using accounting software.

• Monthly and periodic financial statement preparation for the organization and donor.

• Monitor and control IT and VAT deduction at source and deposit accordingly and issue necessary payment certificates to respective suppliers/service providers.

• Prepare program/project accounts, financial reports for the donor(s),

• Coordination with Internal and External Audit related activities

• Check and recommend Payment Vouchers, and cheques and maintain day-to-day banking and fund management.

• Ensure all supporting vouchers are attached with payment request before payment.

• Responsible for Petty Cash funds and weekly reports for reimbursement

• Ensure cash advances are monitored and cleared on a timely basis.

• Prepare and update the advance register and notify staff if there is any pending advance to be settled.

• Issue receipts for all money received by cash, cheque, and bank transfer.

• Prepare bank reconciliations for all accounts.

• Preparing daily/weekly reports of bank balances and outstanding cheques.

• Ensure all financial vouchers are scanned and archiving of soft copy.

• Ensure all hard copy vouchers are archived properly

• Promote gender and social equity in all project interventions.

• Adhere to conflict-sensitive program management and display conflict-sensitive behavior

Organizational values and norms towards Safeguarding and PSEA

Prottyashi is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times.  Prottyahi expects all staff and volunteers to share this commitment through our Code of Conduct.  We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

• Regular traveling and communication bill.