Associate Officer - Emergency Preparedness & Response (EPR)

Job Description

Title: Associate Officer - Emergency Preparedness & Response (EPR)

Company Name: ActionAid Bangladesh

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Teknaf)

Salary: Tk. 56592 (Monthly)

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

Bachelor’s degree in civil engineering, Environmental Science, Disaster Management, Social Science, or related disciplines. Extensive field experience may be considered.

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO

Experience:

• Minimum 1-2 years of experience in the development sector.

• Minimum 1 year of experience in emergency and humanitarian response.

• Experience in CCCM, Disaster Risk Reduction (DRR) and emergency preparedness and response.

Technical Skills & Knowledge

• Proficiency in the local language is advantageous.

• Experience in emergency responses targeting vulnerable populations. Strong decision-making, prioritization, and multitasking skills.

• Ability to work under pressure and meet deadlines.

• Team player with experience in multicultural and multi-ethnic environments.

• Proficient with MS Office suite (Word, Excel, PowerPoint), Google Sheets, KOBO Collect/ODK.

Project: Camp Coordination and Camp Management (CCCM) Project, Funded by UNHCR

Type of contract: Fixed term contract

Duration of Contract : Up to 31 May 2026 (if not extended)

Job Summary

The Associate Officer – Emergency Preparedness & Response (EPR), under the Camp Coordination and Camp Management (CCCM) project, ensures effective disaster risk reduction (DRR) preparedness and emergency response through strong community engagement, aimed at reducing disaster risks and strengthening community resilience.
The position is responsible for mobilizing and building the capacity of Site Management Volunteers, supporting risk assessments and participatory, camp-level contingency planning, and organizing emergency drills and awareness activities. The role also supports emergency preparedness and response operations and provides technical assistance to the Camp-level Disaster Management Committee (DMC).

In addition, the Associate Officer identifies critical humanitarian needs, facilitates timely information sharing, and coordinates with relevant stakeholders to mitigate vulnerabilities and enhance preparedness and response mechanisms within the camps.

Key responsibilities include (not limited to):

 Emergency Preparedness and Response Activities:

• Facilitate Community Risk Assessments and support the development of the Participatory Risk Reduction Action Plan (PRRAP).

• Assist the Disaster Management Committee (DMC) in analyzing emergency damage assessments and coordinating appropriate response actions.

• Coordinate regular meetings with Disaster Management Unit Volunteers and DMC members to address and reduce man-made and natural hazards.

• Support the development of camp-level contingency plans using participatory approaches in consultation with communities.

• Assist in conducting regular DRR and hazard drills at the camp level in coordination with relevant Actors.

• Implement programme activities in alignment with the project Communications Strategy, applying community mobilization for empowerment methodologies and participatory tools.

• Plan and promote green coverage initiatives within camps to mitigate environmental risks.

• Represent the organization in sector coordination meetings at the camp level and support the Manager in reporting progress and DRR initiatives at higher coordination platforms.
  

Community Mobilization:

• Manage one or more designated camp blocks and ensure effective implementation of Site Management Support (SMS) activities, promoting community-led interventions with active engagement of vulnerable groups.

• Coordinate with relevant camp actors to promptly address service-related gaps and challenges.

• Support the implementation of community-led initiatives, including pond-fencing activities to mitigate child-drowning risks and enhance camp safety.

• Facilitate community consultation meetings such as Focus Group Discussions (FGDs), Key Informant Interviews (KIIs), and courtyard sessions to ensure meaningful community participation and feedback integration.

Capacity Building:

• Strengthen the capacity of Site Management Support (SMS) Volunteers and community members on Emergency Preparedness and Response (EPR) initiatives.

• Organize orientations and training on simulation exercises, early warning systems, and emergency damage assessment reporting.

• Support relevant DRR actors in planning and delivering capacity-building training and preparedness initiatives.

• Ensure effective volunteer management by defining roles, responsibilities, and accountability mechanisms.

• Conduct community mobilization activities to raise awareness on man-made and natural hazards and promote preparedness actions.    

             
Accountability & Reporting and Documentation:

• Ensure the safety of team members and promote a safe working environment by advocating for and enforcing safeguarding policies and standards.

• Follow safeguarding reporting procedures for any reportable incidents and encourage team members to report concerns in line with organizational protocols.

• Update, maintain, and share the Emergency Preparedness and Response (EPR) database monthly.

• Maintain and regularly update the SMS Volunteers databases, including preparing monthly work plans and following up on periodic reporting related to DRR and EPR materials.

• Prepare and update daily, monthly, quarterly, annual, and ad hoc reports, including risk assessments, as required.

• Implement programme activities in line with the approved personal work plan and organizational priorities.

• Organize and support community workshops, focus group discussions, meetings, and other community mobilization activities.

• Ensure all programme activities are implemented in accordance with the project Communications Strategy, applying community mobilization for empowerment methodologies and participatory tools.

• Submits required financial documentation, when necessary, in compliance with the organization’s financial policies and procedures.

• Ensure all assigned duties are completed with a high standard of quality and within agreed timelines.

Relationships

• S/he will report to the Coordinator - - Camp Management & NFI /Deputy Coordinator - Camp Management. S/he will work as a team member in this project.

Monthly Gross Salary BDT. 56,592 with other admissible benefits such as mobile & internet allowance, medical benefit, group life insurance etc