Finance and Admin Manager

Job Description

Title: Finance and Admin Manager

Company Name: HELVETAS Swiss Intercooperation Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Master's degree in Finance/Accountancy/Chartered Accountancy (course completed)

Experience Requirements:
∎ At least 6 year(s)

Job Context:
∎ The position will be based at Helvetas Bangladesh Country Office, Dhaka with frequent travels to the project areas.
∎ The Finance and Admin Manager would be directly supervised by the Team Leader- SIMS Project.

Job Responsibilities:
∎ Establish and ensure standard financial management and accounting processes at /within SIMS team. Also ensure compliance of project financial operation and management with financial policies & procedures.
∎ Carry out and record daily financial transactions of SIMS in BANANA accounting software and prepare and submit monthly financial reports to Head of Finance and Services.
∎ Maintain SIMS bank accounts, verify accounts status and reconcile bank statements. Prepare and submit monthly financial reports to the Project Team Leader and Head of Finance and Services.
∎ Monitor regularly the project expenses to determine expenditure trends and keep cost lines within the approved budget. Make the invoicing of SIMS to other projects and liaise with the projects regarding settlement of financial matters.
∎ Prepare SIMS staff's monthly salary, allowances and other payments and ensure timeliness of payments. Manage the day to day operations and transactions of the staff Gratuity and Provident Fund.
∎ Support and coordinate with the auditors to carry the audits of SIMS financial operations.
∎ Support to PNGOs for capacity building through orientation, training, visiting, monitoring and internal audit. Coordinate with and gather reports from PNGOs, review and ensure its quality. Facilitate the auditor and PNGOs for conducting external audits.
∎ Provide support to SIMS in preparing NGO Affairs Bureau related documents, including replies to queries of NGOAB, and facilitate/coordinate/follow-up to get project approval/audit approval and clearances from Government/NGOAB, in coordination with the HELVETAS Government Liaison and Compliance Advisor.
∎ Ensure GoB VAT and Tax compliance for SIMS in case of staff benefits and procurement of goods and services and in other areas as applicable. To extend support in identification of service providers/vendors, negotiation and procurement
∎ Rendering services and ensure the functions of Administrative, Logistics and IT support and other support staff (driver and peon). Ensure IT support for SIMS project staff through the central IT Officer.
∎ Rendering services in Human Resources and Personnel management including recruitment support, contract preparation, updating of personnel files, maintaining leave/sick leave records, processing social insurance issues, obtaining visa and work permits /travel permissions, managing fixed asset inventories, etc.
∎ Rendering services and ensure logistic / vehicle support for SIMS staff on the regular /routine field visit
∎ Inform and update SIMS personnel on staff regulations, services rules, administrative procedures and social insurances. Ensure continuous insurance coverage of staff members and assets.
∎ Lead, supervise and coach the SIMS Finance Officer on different support services. Supervise the support staff.

Additional Requirements:
∎ Minimum 6 years of experience in the relevant job and at least 3 year working experience with international NGO
∎ Skills in operation and use of MS Office (Excel, Word, Power Point) and internationally acceptable accounting software
∎ Strong background in financial management of donor funded programs and knowledge of international accounting standards.
∎ Good organizational and team management skills, ability to motivate and train staff members, and to delegate tasks.

Salary: Tk. 150000 - 190000 (Monthly)

Compensation & Other Benefits:
∎ PF, Gratuity, Bonus, Insurance etc.

Application Deadline: 10 Sep 2020

Company Information:
∎ 6 Sep 2020
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ Business : HELVETAS Swiss Intercooperation, an international NGO, works in the domains of rural economy, water and infrastructure, environment and climate change, governance and peace, and skills development and education. Its main activities in about 30 countries consist of the planning and implementation of development initiatives as well as the provision of thematic advisory services.

Category: Accounting/Finance