Job Description

Title: Executive Secretary

Company Name: A Reputed Group Companies

Vacancy: 01

Age: 35 to 45 years

Job Location: Dhaka (Gulshan)

Salary: Negotiable

Experience:

• At least 10 years

• At least 10 years

• Age 35 to 45 years

Experience Requirements:

• Minimum 10 years of experience

• Proven experience in: Administration & Protocol

• Office Management

• Personal Assistance / Executive Support / Secretarial roles Experience in a Group of Companies is highly preferred

Additional Requirements:

• Age: 35 – 45 years

• Strong communication skills (both verbal and written)

• High level of professionalism, discretion, and organizational ability

Job Context

The Executive Secretary will provide high-level administrative and organizational support to the Chairman and Directors, ensuring smooth coordination of executive activities and maintaining confidentiality at all times.

Key Responsibilities

• Provide comprehensive executive support to the Chairman and Directors.

• Coordinate, attend, and prepare minutes for meetings.

• Prepare, compile, and summarize reports.

• Manage travel arrangements including visa processing, ticketing, hotel booking, and transport.

• Ensure accuracy of documentation such as reports, presentations, and invoices.

• Handle official correspondence and communication.

• Organize meetings and events including logistics.

• Maintain executive schedules and calendars.

• Use MS Office applications efficiently.

• Manage incoming queries and requests.

• Maintain effective communication with stakeholders.

• Identify improvements and support operational efficiency.

• Adapt to changing priorities and support executives.

• Contribute positively to the team environment.