Job Description
Title: Executive - MD's Secretariat
Company Name: A reputed Group of Company
Vacancy: 01
Age: 24 to 35 years
Location: Dhaka
Salary: Negotiable
Experience:
∎ 2 to 3 years
∎ Freshers are also encouraged to apply.
Published: 8 Jun 2024
Education:
∎ Bachelor of Business Studies (BBS), Master of Business Studies (MBS)
Requirements:
Additional Requirements:
∎ Age 24 to 35 years
∎ Proven work experience as a Personal Assistant
∎ Knowledge of office management systems and procedures
∎ MS Office and English proficiency
∎ Outstanding organizational and time management skills
∎ Up-to-date with latest office gadgets and applications
∎ Ability to multitask and prioritize daily workload
∎ Excellent verbal and written communications skills
∎ Discretion and confidentiality
Responsibilities & Context:
∎ Work Station: Corporate HQ (Green Road, Dhaka) Workdays: 6, weekly holiday: Friday Operational Department: MD's Secretariat Must have proven experience as Personal Assistant / Secretary in a managed organization Well proficient in English (Oral & Written), Computer Must have the adaptability attitude towards company culture.
∎ Manage Managing Director's electronic diary, assessing the priority of appointments and reallocation as necessary.
∎ Manage Managing Director's travel arrangements (including visas/accommodation).
∎ Process Managing Director's correspondence, ensuring that incoming correspondence is handled by the Managing Director/or on behalf of the Director, or other staff as appropriate.
∎ Maintain Managing Director's office systems, including data management and filing. Maintain records of the Managing Director's contacts.
∎ Screen calls, inquiries, and requests, and deal with them when appropriate. Assist the Managing Director in researching and following up with action on matters that fall within the Managing Director's responsibility - chasing responses, and triggering follow-up action. Produce documents, briefing papers, reports, and presentations for the Managing Director.
∎ Organize meetings and ensure that the Managing Director is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
∎ Manage arrangements for meetings, including Sales/distribution of agenda and papers.
∎ Assist/support the Managing Director, General Manager, Head of Sales, and Head of Finance in arranging funding partners and other events. Meet and greet visitors at all levels of seniority.
∎ Supervise all Trust incoming/outgoing mail—any other duties as may reasonably be required by the Managing Director.
∎ Work Station: Corporate HQ (Green Road, Dhaka) Workdays: 6, weekly holiday: Friday Operational Department: MD's Secretariat Must have proven experience as Personal Assistant / Secretary in a managed organization Well proficient in English (Oral & Written), Computer Must have the adaptability attitude towards company culture.
∎ Manage Managing Director's electronic diary, assessing the priority of appointments and reallocation as necessary.
∎ Manage Managing Director's travel arrangements (including visas/accommodation).
∎ Process Managing Director's correspondence, ensuring that incoming correspondence is handled by the Managing Director/or on behalf of the Director, or other staff as appropriate.
∎ Maintain Managing Director's office systems, including data management and filing. Maintain records of the Managing Director's contacts.
∎ Screen calls, inquiries, and requests, and deal with them when appropriate. Assist the Managing Director in researching and following up with action on matters that fall within the Managing Director's responsibility - chasing responses, and triggering follow-up action. Produce documents, briefing papers, reports, and presentations for the Managing Director.
∎ Organize meetings and ensure that the Managing Director is well prepared for those meetings, preparing agendas, pre-meeting briefings, and meeting papers.
∎ Manage arrangements for meetings, including Sales/distribution of agenda and papers.
∎ Assist/support the Managing Director, General Manager, Head of Sales, and Head of Finance in arranging funding partners and other events. Meet and greet visitors at all levels of seniority.
∎ Supervise all Trust incoming/outgoing mail—any other duties as may reasonably be required by the Managing Director.
Skills & Expertise:
Compensation & Other Benefits:
∎ Mobile bill
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
Workplace:
∎ Work at office
Employment Status: Full Time
Gender:
∎ Only Female
Job Location: Dhaka
Read Before Apply: Interested candidates are firmly requested to go through all the requirements in details before applying.
Company Information:
∎ A reputed Group of Company
Application Deadline: 23 Jun 2024
Category: Receptionist/PS
