Executive - HR & OD

Job Description

Title: Executive - HR & OD

Company Name: Friendship

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• At least 2 years
• Freshers are also encouraged to apply.

• At least 2 years
• Freshers are also encouraged to apply.

Skill and Competencies:

• Excellent interpersonal and communication skills.

• Understanding and sensitivity regarding safeguarding policies, including Child Protection, PSEA, and Gender.

• Proficiency in Microsoft Office Suite and Bangla typing skills.

• Excellent oral and written communication skills in both Bangla and English.

• Basic understanding of general HR management, office management, documentation, and filing.

• Fair understanding of the recruitment process and procedures.

• Knowledge of Human Resources Information System (HRIS) and database management.

• Ability to multitask, prioritize, and manage time efficiently.

• Strong interpersonal relationship building, teamwork, and employee coaching skills.

• Excellent active listening, negotiation, and presentation skills.

• Ability to adapt to a fast-paced environment with a high-performing team.  

Responsible for:

• Managing and updating employee attendance and leave information.

• Acting as the HR focal person for the project.

• Ensuring staff-management policies are correctly applied.      

• Interpreting and communicating basic safeguarding policies to staff, including Anti-Fraud, Anti-Corruption, Anti-Terrorism, Anti-Bribery, Child Protection Policy, PSEA, Gender Policy, Whistleblower Policy.

• Regularly visiting field working areas to ensure the implementation of proper HR interventions.

• Providing recruitment and personal file-related documents to the Head Office HR team for proper documentation.

• Assisting in joining formalities, staff separation formalities, release letters, employment certificates, final settlement, ID cards, RRRC ID cards, visiting cards, etc.

• Performing any other tasks as assigned by the Head Office HR team. 

Activities: 

• Update attendance records and leave balances in the HRIS.

• Generate and share attendance and leave reports regularly with the Head Office HR team.

• Facilitate interview processes and coordinate with the Head Office HR team.

• Guide new employees through the onboarding process and ensure all necessary documents are completed.

• Prepare and conduct induction sessions for new employees.

• Organize and support training programs and awareness sessions in collaboration with the Head Office HR team.

• Ensure all staff are aware of and understand the organization`s values, codes of conduct, and policies.

• Report any violations of safeguarding policies to the appropriate authorities.

• Conduct regular visits to field sites to assess HR needs and provide support.

• Ensure HR policies and practices are being followed at field locations.

• Maintain up-to-date and accurate employee records.

• Ensure proper documentation of recruitment processes and personal files.

• Submit required documentation to the Head Office HR team in a timely manner.

• Assist with employee onboarding and offboarding processes.

• Manage employee files and ensure all necessary documentation is complete.

• Foster a positive and collaborative work environment.

• Build strong relationships with internal teams and external partners.

• Promote and support the implementation of HR strategies and practices.

• Undertake additional tasks and responsibilities as directed by the Head Office HR team.