Executive Assistant to AGM (Sales, Operations & Management)

Job Description

Title: Executive Assistant to AGM (Sales, Operations & Management)

Company Name: Betopia Group

Vacancy: --

Age: 22 to 28 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Group of Companies
• Freshers are also encouraged to apply.

• 1 to 2 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Group of Companies
• Freshers are also encouraged to apply.

• Age 22 to 28 years

Required Skills & Qualifications

• Bachelor’s degree (BBA or related field preferred)

• Strong communication and interpersonal skills

• High level of responsibility and accountability

• Good organizational and multitasking ability

• Proficiency in MS Office / Google Workspace

• Basic understanding of business, sales, or operations

Key Traits (Very Important)

• Strong follow-up mindset (this is critical)

• Ability to handle pressure and multiple tasks

• Fast learner with problem-solving attitude

• Professional communication skills

• Trustworthy and detail-oriented

What Makes This Role Different

• You will be working directly with top management

• You will handle real business decisions and client interactions

• You are expected to think, not just execute

Growth Opportunity

This role is designed to groom you into a future:

• Sales Manager

• Operations Manager

• Business Manager    

Job Overview

We are looking for a highly dependable and proactive Executive Assistant who will work directly with the AGM to manage day-to-day business activities across sales, client communication, operations, and internal coordination.

This role is not limited to administrative tasks,  the selected candidate will act as a business extension of the AGM, ensuring tasks are executed, followed up, and completed efficiently.

Key Responsibilities

1. Executive Support & Task Ownership

• Act as a direct support to AGM in daily business activities

• Take ownership of assigned tasks and ensure completion without constant follow-up

• Track priorities, deadlines, and deliverables across multiple functions

2. Client Communication (On Behalf of AGM)

• Communicate with clients via email, calls, and messaging platforms

• Provide updates, follow-ups, and responses professionally

• Maintain strong relationships and ensure client satisfaction

3. Sales Coordination

• Assist in lead tracking, follow-ups, and pipeline updates

• Prepare proposals, quotations, and client documents

• Follow up with prospects to move deals forward

4. Operations & Project Follow-up

• Coordinate with internal teams to track project progress

• Ensure timelines are met and issues are escalated early

• Maintain clear documentation of ongoing work

5. Payment & Recovery Follow-up

• Monitor invoices and pending payments

• Communicate with clients for payment follow-ups

• Coordinate with accounts team for updates

6. Reporting & Business Updates

• Prepare daily and weekly reports for AGM

• Maintain trackers for sales, clients, and operations

• Provide structured updates and insights

7. Office & Coordination Support

• Manage meeting schedules and internal coordination

• Ensure smooth communication between departments

• Handle basic administrative responsibilities when required

• Profit share
• Salary Review: Yearly
• Festival Bonus: 2
• Competitive salary
• Fast career growth opportunity
• Direct exposure to high-level business operations