Executive Assistant (National Director's Office)

Job Description

Title: Executive Assistant (National Director's Office)

Company Name: World Vision Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ [Essential] Bachelor degree in relevant discipline from any reputed university.
∎ [Preferred] Master’s degree in relevant discipline from any reputed university.
∎ Skills Required: Able to work under pressure, Excellent communication skill in both Bengali and English

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Reporting and Documentation
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ The tasks of the Executive Assistant, on behalf of the ND or when ND is not around the office, include executing plans, performing administrative functions, preparing correspondence, receiving visitors, arranging and scheduling senior management meetings, conference calls, setting agenda, attending to calls, arranging appointments, and meeting other needs of the National Office, and provide support as required or requested by the National Director.
∎ This position is also responsible for recording meeting minutes & proceedings, and distribute to all members and follow-up accordingly.
∎ Support National Director (ND) to monitor the standards of operating plans & budget.
∎ Ensure smooth functioning of the ND’s Office.
∎ Administrative support to ND in an efficient way, especially to the tasks related to implementation of program/projects etc.
∎ Documentation and reporting.
∎ Perform all other tasks as and when directed by National Director.

Additional Requirements:
∎ Knowledge of and commitment to World Vision objectives and priorities and support the Core Values and Covenant of Partnership.
∎ Able to identify and analyse situations and / or issues, consider options, develop and decide on solutions, recommend and / or implement and monitor appropriate solutions.
∎ See the “big picture” in complex situations by linking information or applying theoretical frameworks, by taking a systems view, or by considering an abstract, boarder or longer term perspective.
∎ Build a logical approach to address issues, problems or opportunities or manage the situation at hand by drawing on own knowledge and experience base and calling on other references and resources as necessary.
∎ Self-starter with strong time management, coordination, prioritization, multi-tasking skills.
∎ Supervisory experience.
∎ Work collaboratively with team members when assigned to work as part of a team.
∎ Require ability to maintain confidentiality.
∎ Require excellent communications skills, writing and editing concise, clear communications.
∎ Must be computer aptitude and experience in database management, spreadsheet software and internet usage.
∎ Fitness for duty: able to work and travel in the country of assignment as well as internationally. This position requires sufficient physical fitness to undertake occasional travels (e.g. by car, air etc.) in the country of assignment and in the international arena.
∎ Entrepreneurial spirit and resourcefulness to get things done with limited resources.
∎ High expectations of self and others, leading by example to perform at a level consistent with the position.
∎ Able to effectively communicate with all levels in the organization. Good listener.
∎ Excellent interpersonal skills and ability to work well in a team environment and comfort in working across cultures and within complex organizational structure. Ability to deal with others in order to reach an agreement or solution. Ability to build collaborative relationships. Understand multiple perspectives and hidden agendas.
∎ Decision-making, analyses and problem-solving abilities.
∎ Able to work effectively in a complex, global organization.
∎ Must be able to coordinate, lead and work in a team.
∎ Strong consultative and consensus-building skills.
∎ Travel must be required as per need and necessity.
∎ Being a child - focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy.
∎ Persons with a history of child rights and child protection violation are discouraged to apply.

Salary:
∎ Salary is fixed as per organizational salary structure and policy.

Compensation & Other Benefits:
∎ Weekly 2 holidays
∎ Festival Bonus: 1
∎ Benefits are applicable as per organizational structure and policy.

Application Deadline: November 30, 2019

Company Information:
∎ World Vision Bangladesh
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.

Female are specially encourage to apply.

Category: NGO/Development

Read Before Apply: Being a child - focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.Women are highly encouraged to apply.Only short listed candidates will be called up for interview.Please don't send hard copy CV.