Executive Assistant, MD`s Office

Job Description

Title: Executive Assistant, MD`s Office

Company Name: Munshi HR Solutions Ltd.

Vacancy: --

Age: 28 to 30 years

Job Location: Dhaka (GULSHAN 1)

Salary: Tk. 30000 - 35000 (Monthly)

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Telecommunication, Training Institutes, Event Management, IT Enabled Service, BPO/ Data Entry Firm, Engineering Firms, Consulting Firms, Manpower Recruitment, Group of Companies, Power

• Bachelor of Business Administration (BBA)

• 1 to 3 years
• The applicants should have experience in the following business area(s): Telecommunication, Training Institutes, Event Management, IT Enabled Service, BPO/ Data Entry Firm, Engineering Firms, Consulting Firms, Manpower Recruitment, Group of Companies, Power

• Age 28 to 30 years
• Only Female

The following renowned schools will be preferred:

• Chittagong Ideal High School.

• Chattogram govt. Girls’ high school.

• Dr. Khastagir Govt. Girls’ high school.

• Chittagong Collegiate School.

• Hazi Mohammad Mohsin Govt High School.

Duties and Responsibilities:

1. Develop & implement the standard operating procedures (SOP) of the department.

2. Keep track of the MD’s calendar & schedule program.

3. Answering & connecting all phone calls of the MD’s office as and when required.

4. Maintain visiting cards and develop a database digitally.

5. Maintaining the Alumni University school account of the Managing Director

6. Managing MD’s Official Facebook account and emails

7. Coordinating between each 5 units concerning the signature and approval purpose

8. Daily Report updates to the reporting Manager

9. Maintain a Personal tax filing, such as following up on documentation and deadlines

10. Substitute and assist the MD's office manager during her absence and maintain the smooth operation of the MD’s Office.

11. Maintaining the MD’s Room inventory with the MD’s Office team

12. Coordinating HABSL and the Chairman in the absence of the other Executive Assistant (Official)

13. Coordinating for MD sir's personal travel plans with his family, such as monitoring the airfare, booking a hotel, creating an itinerary, and checking flight status.

14. Coordinate property-related documents, including purchase, visits, and service bills/payments.

15. Producing a PowerPoint presentation for a lecture as per the requirement.

16. Assist with basic Cash transactions and banking transactions, and any related coordination with the bank RM as per requirements.

17. Knowledge of the basic use of ChatGPT and AI-related software.

18. Receiving letters, Gifts, or invitation cards on behalf of the MD.

19. Immigration sourcing and Visa application research for MD’s Travel visa.

20. Research and study as per the MD’s requirements.

21. Updating and keeping track of the Diary distribution, Guests List, Club Membership, Chamber of Commerce and Industry List, Campaign List, Painting List, Membership List, and updating the PABX list.

22. Manage travel arrangements and external event arrangements for MD’s programs and travel with MD when required.

23. Dealing with foreign clients when required

24. Coordinating the schedule/meeting of parents with the UWC administrator.

25. Data sourcing (Public & Personal)

26. Maintain confidential documents

• Mobile bill
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2