Job Description

Title: Coordinator - M&E and MIS (USAID funded Nobo Jatra Project)

Company Name: World Vision Bangladesh

Vacancy: 1

Job Location: Dhaka (Banani)

Employment Status: Full-time

Educational Requirements:
∎ Masters degree in MIS/Statistics/Population Science/Social Science or relevant subjects

Experience Requirements:
∎ At least 10 year(s)

Job Context:
∎ MIS Coordinator will be responsible for ensuring development/customization and operation of an efficient web based information management system. S/he will be assisting in formulation, directing, and participating in the design, development, implementation and maintenance of M&E, MIS and GIS for NJP S/he will work closely with the Sr. Manager-M&E to advise senior management on scope of innovations to improve information automation, standards, procedures and development of best fit IT-based solution, reporting, M&E documentation for USAID project. S/he will be responsible for integration of different program operations for maintaining automation of information supply chain, overseeing staff development requirements to ensure data integrity and data management. Coordinator-M&E and MIS will identify hardware requirements; setup and installation of appropriate software and oversee the information process flows in correct order. S/he will be supervising up to 2 members of an MIS team to ensure smooth implementation of standard MIS for organization.
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∎ S/he will continuously perform back end scripting in SQL to validate data and to prepare any ad hoc reporting for the managers. Staff at this position will need to make frequent field visits as deemed necessary and will need to participate in various audit/monitoring events. S/he should have training and facilitation skills. S/he will be responsible for Data center administration comprising with mid ranged application server, database server, backup server, firewall, antivirus and manage networking, content filtering etc.
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∎ Also s/he will be responsible to customize GIS based software features into mobile-web application, develop and maintain mobile based data management tools integrated with GIS system, update and manage attribute data, assist spatial analysis, collect GPS coordinates, produce GIS outputs etc. S/he will act as a focal person to represent MIS requirements to all program components.

Job Responsibilities:
∎ Work closely with M&E team and technical managers to plan database systems wherever information management and automation process is highly required for efficient program operation. Develop, maintain, and update Nobo Jatra's comprehensive and integrated MIS operation in line with its all program purposes/sub-purposes and requirement of the donor and management staff. Design appropriate database that fulfill information and analysis needs, especially as they relate to the determination of the program impact. Carefully examine real life operation processes including primary data source, necessary inputs based on output requirements, and their inter-relationships. Set standards and procedures for data gathering from data sources, report automation and disseminate them accordingly to program staffs. Establish linkage with MIS and environment and gender monitoring tools to analyze the outputs and/or outcomes of environment and gender activities. Carefully examine user requirements and take necessary initiatives to customize the system further for incorporating the requirements and to optimize the use of the system. Regularly review MIS processes to ensure technical support through developing new procedure and/or modification of the existing procedures. Prepare work plan to implement the systems within the operational area and oversee the overall implementation process through M&E/MIS staffs and relevant program management staffs at Upazila level.
∎ Prepare and update operational and technical documentation, user manuals of operating the system for internal and external users. Prepare and update training materials as per requirements related to system operations for internal and external users. Prepare plans and materials for training and capacity building. Provide on-the-job orientation/support to prepare GIS based maps that support locket activities. Conduct training on MIS and GIS topics for relevant staff and develop operational/user guidelines/manuals to ensure quality MIS and GIS implementation. Provide support to M&E/MIS team during capacity building trainings at different levels and disseminate MIS standards and procedures appropriately to the staffs within relevant program sectors timely and efficiently
∎ Ensure that the software database system is functioning smoothly and relevant users have access to it as per guideline. Ensure operational reports are produced uninterruptedly as per USAID's requirement. Assist M&E Manager and program management to prepare dataset for sampling and statistical outputting as deemed necessary. Extend support to the management to explore the scope of further research by using available micro level data. Support to track and prepare various documents related to program management and monitoring inventory along with and beneficiary tracking and provide necessary guides and supports for monetization commodity tracking as deemed necessary.
∎ Plan and monitor hosting requirements and configure system accordingly. Oversee system administrative access, auditing and logging schedules (applied for network and host security) are maintained properly. Plan and oversee input validation, authentication, and authorization preferences. Ensure proper monitoring of database security and backup schedules. Provide maintenance and technical care of all hardware appliances, on a regular basis and monitor and control required logistics and hardware to support the program deliverables.
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∎ Maintain labeling and activation of operation months (Registration, Inventory, Output Matrix, Service, etc.), user authentication, and group permission grants etc. as per requirements. Lead to update with administrative inputs into database like output targets, HH profiles, staff, etc. Conduct data validation by looking at data sources and at database. Develop Stored Procedure, Function etc. on an ad hoc basis to expedite consistency-checking process. Troubleshoot MIS input devices like laptops, Smartphone, tablet PCs, PDAs, printers etc. as deemed necessary. Closely examine events within the software and recommend any improvements for smoothing specific process at field level. Provide necessary data update as per requirements. Coordinate with Technical managers, Field Office Coordinator and Partner staff in order to implement MIS processes and ensure data consistency, accuracy, and timeliness.
∎ Coordinate, collaborate and work closely to extend technical support and assistance to relevant Nobo Jatra staff including partners in order to carry-out specific activities, program assessments and evaluations (e.g. Baseline, Mid-term, Annual Survey and Final Evaluation) on timely basis. Coordinate with Field Office Coordinators to oversee implementation process uniformly across Upazilas. Provide supervision and technical support to Sr. MIS Officers as necessary. Conduct performance appraisal and approve job plan for the MIS staffs. Review hardware requirements and initiate necessary procurement processes in a timely manner in order keep the process uninterruptedly. Take necessary initiatives to upgrade software patches whenever found necessary. Ensure compliance with the inventory control and requirements as set by World Vision. Identify and initiate to procure appropriate hardware and software and integrate them accordingly to deploy a user friendly software solution.

Additional Requirements:
∎ Advanced knowledge on designing, development, administration, and security of large-scale database systems in SQL Server or Oracle, PHP knowledge on various software. Sound knowledge on database backup and maintenance and basic knowledge on database replication and synchronization setup along with performance monitoring techniques are expected. Program performance monitoring skills based on indicators as set at the results framework and expertise in data validation tools and techniques for NGO programs will be an added advantage.
∎ Training facilitation skills is mandatory. Presenting critical/technical phenomenon in a more familiar word, especially for the non-technical audience, is the key for this position.
∎ Preferred knowledge on environmental software installation maintenance and troubleshooting.
∎ Data analysis skills using SPSS/STATA, Excel is highly required.
∎ Advanced SQL scripting is must.
∎ At least 10 years of relevant working experience including 4 years in a managerial position in the area M&E, MIS and GIS in a large complex project works through partnership approach.
∎ Experiences on working with mobile devices and windows based mobile applications.
∎ Problem solving and decision making and high skill on presentation
∎ Previous experience in USAID funded Title II programs preferred

Salary: Tk. 130000 - 150000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 1
∎ Benefits are applicable as per organizational structure and policy.

Application Deadline: 25 Jan 2021

Company Information:
∎ 19 Jan 2021
∎ World Vision Bangladesh
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.

Female are specially encourage to apply.

Category: NGO/Development

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