Commodity Management Assistant

Job Description

Title: Commodity Management Assistant

Company Name: Friendship

Vacancy: 01

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• At least 2 years

• Bachelor/Honors

• At least 2 years

• At least 2 years of working experience.
• Working experience in Nutrition programme will add value. 

Required Competences & Skills:

• Experience on nutritional commodities and warehouse management.
• Familiarity with BSFP/TSFP/OTP commodity management and Non-Food Item management and reporting.
• Good knowledge on inventory management and supply chain systems.
• Commendable skills in Computer application like spreadsheet/MS excel etc.
• A good understanding of health, hygiene, and nutrition issues within the target community.
• Motivation to work in the humanitarian field and sharing of EMERGENCY’s values and mission.
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathize with all beneficiaries and their cares.
• Capacity to keep accurate records of activities and report in a timely manner.
• Capacity to work under pressure and to meet tight deadlines.
• Good communication and facilitation skills.
• Ability to work within a tight timeframe.
• Excellent interpersonal skill.
• Clear and understandable handwriting.
• To protect children in connection.
• Non-discriminatory and gender sensitive  

Role Profile:

• Reporting to the Nutrition Supervisor – Nutritionist and collaborating with other components, the storekeeper will be responsible for proper warehouse management, receiving food commodities and updating warehouse documents. Additionally, the position also mobilizing commodities from warehouse to each intervention site and/or other INF; communicate transporter ahead of time to ensure timely commodity dispatch to each distribution points. S/he will also be responsible for managing and supervising Food Distributor Volunteers, warehouse night guard and cleaner. 

Responsibilities:

• Under the direct supervision of Nutrition Supervisor – Nutritionist this position will undertake the following tasks:    

Stock/Storage Management:

• Maintain receipts, records, and withdrawals of the stockroom.

• Receive, unload, and shelve supplies.

• Log and update all stocks information on appropriate registers, stock cards, bin cards.

• Conduct regular physical check on stock safety and security.·       

• Conduct regular physical count of stocks.

• Regularly monitor the quality of products during storage. Pay special attention to expiration dates.

• Carry out monthly stock inventory for program and reconciliation with what should be in stock.

• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control and archive documents related to stock.

• In Coordination with program team, prevent pipeline breakage, ration card fraud, WSB/RUSF/RUTF misuse/wastage and supply leakage at various supply chain interfaces.

• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping.

• Rotate stock and coordinate the disposal of surpluses and prepare documents related to stock movement from warehouse to any facilities of the program.

• Coordinate the handling of freight, the movement of equipment, and necessary minor repairs.

• Ensure cleanliness and proper organization of stocks, files, warehouse accessory tools, safety equipment’s. 

Manage and supervise team:

• Dispatch commodity to the Food distributers during distribution date·       

• Take part on distribution activities and give support to Food Distributers until end of the distribution process.

• Manage and support performance of food distributor volunteers, warehouse night guard and cleaner.

• Provide capacity building support to food distributor volunteers, warehouse night guard and cleaner through OJT.

Reporting Learning and strengthen capacity and cross cutting:

• Prepare monthly and weekly supply reports and ad-hoc reports as requested and timely submit to Nutrition Supervisor (Nutritionist).   

• Document and immediately report stock damage, theft/loss, or attempted break-ins, expiry, contamination related incidents.

• Develop and submit regular warehouse and inventory reports to line manager(s).

• Liaising with the Logistics officer and supply focal (DPM) from program team for all supply related issue.