Experience
- 5 to 7 years
- The applicants should have experience in the following business area(s): Port Service, Marine Industry, Manufacturing (FMCG)
Education
- Bachelor of Business Administration (BBA)
Requirements
- 5 to 7 years
- The applicants should have experience in the following business area(s): Port Service, Marine Industry, Manufacturing (FMCG)
Skills Required
Additional Requirements
Experience in business operations, governance, executive administration, and confidential information management.
Experience working with government authorities and external stakeholders is desirable.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, and Teams).
Experience with SAP, Oracle, or other ERP systems is an advantage.
Strong project coordination, minute-taking, action tracking, event coordination, and vendor coordination skills.
Excellent organisational, planning, analytical, problem-solving, and stakeholder management skills.
Strong business acumen, communication, and presentation skills.
High levels of professionalism, integrity, confidentiality, and attention to detail.
Ability to prioritise effectively under pressure, work independently, influence without authority, and adapt to changing business needs.
Responsibilities & Context
1. Executive & Business Support
Provide executive support to the Country Head, including calendar management, appointments, travel schedules, and meeting logistics.
Coordinate leadership meetings, prepare agendas, presentations, and briefing materials.
Record meeting outcomes and monitor follow-up actions.
Prepare reports, presentations, correspondence, and executive communications.
Coordinate with internal and external stakeholders while maintaining confidentiality.
2. Business Coordination & Governance
Coordinate country leadership meetings and monitor agreed action plans.
Monitor strategic initiatives and business priorities.
Support monthly, quarterly, and annual business reporting.
Coordinate reporting requirements for Regional and Group functions.
Maintain governance trackers, approvals, and key business milestones.
3. Office Administration & Facilities Management
Oversee daily office administration and facilities.
Coordinate office maintenance, repairs, supplies, equipment, and service contracts.
Monitor vendor performance and ensure office readiness for audits and inspections.
4. Government Relations & Corporate Administration
Coordinate submissions to government authorities.
Support licence and permit renewals.
Maintain statutory records and documentation required for regulatory compliance.
5. Travel & Logistics Coordination
Arrange domestic and international travel, accommodation, visas, and transportation.
Coordinate executive visits, regional meetings, customer visits, conferences, and corporate events.
6. Finance, Procurement & Budget Administration
Support office budget administration and expenditure tracking.
Process purchase requests, purchase orders, and vendor invoices.
Coordinate expense claims, petty cash, and corporate credit card reconciliations.
Liaise with Finance on accruals, invoices, and payment status.
7. HR & Employee Administration
Support employee onboarding, office access, equipment, and workspace allocation.
Coordinate employee documentation and administrative processes with HR.
Support employee welfare, engagement activities, attendance, and leave administration.
8. Stakeholder & Communication Management
Build effective relationships across DP World functions, regional teams, and external stakeholders.
Coordinate communications on behalf of the Country Head.
Ensure timely responses to enquiries and correspondence.