Associate Officer - Admin

Job Description

Title: Associate Officer - Admin

Company Name: International Development Enterprises (iDE)

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Graduate from any reputed university preferably in business or related subject

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Job Location: Dhaka with field visit
∎ Reporting Line: Manager - Procurement
∎ The position would be project based employment with iDE-B
∎ It is duty and accountability of the Associate Officer - Admin to maintain full confidentiality for sharing information, documents and others issues with others.

Job Responsibilities:
∎ Receive and record purchase request submitted by the concern department/ person;
∎ Arrange to collect quotations from vendors/suppliers as required;
∎ Ensure receiving purchased product/service with checking the quantities, specification and quality;
∎ Arrange to register the asset with detailed information before handover those;
∎ Ensure proper safety of the stored asset;
∎ Assist Manager-Procurement & Asset Management to develop all necessary purchase related documents;
∎ Submit payment request to the finance department;
∎ Visit market periodically to check prices of materials purchasing locally.
∎ Regularly update the asset register with detailed information after every asset purchase
∎ Carry out periodic physical asset verification and update accordingly
∎ Assist Manager-Procurement & Asset Management for processing necessary action relating to asset disposal
∎ Assist Manager- Procurement & Asset Management on reporting to donor and stakeholders on assets and its status as required
∎ Assist Manager- Procurement & Asset Management for disposal of assets as and when required following the policy
∎ Assist Head of Strategic Partnership & PMs on facilitation of NGOAB related form;
∎ Provide necessary support to NGOAB related activities, immigration and security clearance for expat (if required);
∎ Any other tasks assigned by the supervisor;
∎ Conduct the physical asset verification periodically and check the condition of the asset time to time.
∎ Monitor the physical movement of the asset from one office to another office and maintain the challan in appropriate manner.
∎ Monitor the warranty period of the purchased asset and ensure proper claim
∎ Reporting as required
∎ Coordination and provide necessary support to Supervisor, Manager- Admin and Director Operations as and when required.

Additional Requirements:
∎ Work Experience: Minimum 2 years of experiences in Administration. Experience with inventory management is preferable
∎ Personal Skills:
∎ Willingness to work under pressure
∎ Ability of Hard working
∎ Ability of Multi-tasking
∎ Maintaining the regularity
∎ Capable of work in a team or individually (as required)
∎ Capable of making maximum outputs through minimum resources
∎ Effective and humble communication skill
∎ Physical, Language and Technical Skills:
∎ Excellent communications skills
∎ Computer literacy with typing skill both in English and Bangla
∎ Excellent documentation and reporting skills
∎ Preferable to have a M/C driving license and willingness to ride M/Cycle during field visit in Dhaka City

Salary:
∎ Competitive salary and benefit as per iDE`s salary and grade matrix

Application Deadline: 17 Dec 2020

Company Information:
∎ 8 Dec 2020
∎ International Development Enterprises (iDE)

Category: NGO/Development

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