Assistant Manager - Document Control Management

Job Description

Title: Assistant Manager - Document Control Management

Company Name: Akij Resources

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 7 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

• Bachelor of Business Administration (BBA) in Management
• Bachelor of Business Administration (BBA) in Management Information System
• Bachelor of Arts (BA) in Information Science & Library Management

• Training in ISO Management Systems or Internal Audit

• Training or certification in Document Control Management System (DMS)

• Training in records management, information governance, or document security

• 3 to 7 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

• 3 to 5 years of professional experience in Document Management, Records Management, Document Control, or Information Governance

• Knowledge of ISO 15489, ISO 27001, and document security practices will be an advantage

• Experience in MNCs, INGOs, corporate groups, or diversified enterprise environments will be preferred

• Support the implementation and day-to-day operation of the enterprise-wide Document Management System (DMS), including document control procedures, SOPs, templates, document coding, filing structures, approval workflows, version control, access management, and retention schedules.

• Assist in maintaining document and records governance requirements, including classification, ownership, metadata, confidentiality, archival, retention, and disposal controls across physical and digital systems.

• Coordinate and manage the routine control of documents and records throughout their lifecycle, including creation, review, approval, issue, distribution, retrieval, revision, archival, retention, and disposal.

• Maintain and regularly update Document Master Lists, Record Registers, archive indexes, trackers, and departmental repositories to ensure document accuracy, completeness, traceability, and retrieval readiness.

• Support document control operations across Google Workspace, shared drives, ERP, HRMS, and other approved systems to ensure proper filing, repository discipline, access control, and record availability.

• Ensure required documented information is organized and available for ISO/IMS, legal, regulatory, governance, compliance, and business purposes, including audits, inspections, certifications, and management reviews.

• Coordinate with departments and document owners for collection, verification, review, update, filing, and retrieval of required documents and records.

• Provide practical support and guidance to users on document formats, naming, coding, version control, filing structures, access issues, traceability, and record retrieval requirements.

• Assist in training, awareness sessions, and development of user guidelines, manuals, templates, and instructional materials related to document and records management.

• Monitor repositories and document control practices to identify obsolete or duplicate records, filing errors, retrieval gaps, access issues, retention failures, and document control nonconformities, and report findings to management.

• Support corrective actions, standardization, and continual improvement initiatives to strengthen document discipline, confidentiality, compliance, and overall system effectiveness.