Job Description

Title: Assistant Finance and Admin Officer

Company Name: Young Power in Social Action (YPSA)

Vacancy: 1

Location: Cox's Bazar (Teknaf)

Minimum Salary: Tk. 43282 (Monthly)

Experience:
∎ 2 to 3 years

Published: 25 Nov 2024

Education:
∎ Bachelor of Business Administration or other relevant fields.
∎ Bachelor of Business Administration or other relevant fields.

Requirements:

Additional Requirements:
∎ Work Experience: At least 2-3-year experience in Accounting/Finance, supply chain, warehouse management or equivalent.
∎ Skills and Competencies:
∎ Good organizational skills, and adaptable
∎ Ability to communicate clearly both verbally and written.
∎ Ability to work under pressure with minimum supervision.
∎ Good work prioritization skill
∎ Proficiency in Microsoft Excel, Word, and PowerPoint
∎ Stewardship, service-minded and team-oriented person.
∎ Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.
∎ Experience in non-governmental organizations and migrant/refugee contexts preferred.
∎ Work Experience: At least 2-3-year experience in Accounting/Finance, supply chain, warehouse management or equivalent.
∎ Skills and Competencies:
∎ Good organizational skills, and adaptable
∎ Ability to communicate clearly both verbally and written.
∎ Ability to work under pressure with minimum supervision.
∎ Good work prioritization skill
∎ Proficiency in Microsoft Excel, Word, and PowerPoint
∎ Stewardship, service-minded and team-oriented person.
∎ Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.
∎ Experience in non-governmental organizations and migrant/refugee contexts preferred.

Responsibilities & Context:
∎ Logistics & Procurement Management:
∎ Manage the receipt of all materials or goods from suppliers and the dispatch of materials from the warehouse, ensuring all necessary documents are maintained.
∎ Ensure compliance with logistics-related donor requirements, organizational policies, and regulations in the project’s implementation.
∎ Updating supplier database & material category price list
∎ Creating Payment request files and submit to the Finance & Admin Officer.
∎ Carry out all documents, photocopying, scanning, archiving financial files & reception of goods.
∎ Procurement Compliance:
∎ Ensure timely procurement while maintaining all essential documents as per procurement policy and compliance requirements.
∎ Prepare necessary documentation and ensure the Procurement Committee and Sub-Procurement Committee sign off.
∎ Distribution & Asset Management:
∎ Oversee all distribution processes at the host community.
∎ Ensure assets and equipment are properly registered and maintained (Inventory Management)
∎ Guarantee that all goods and services meet the organization’s quality standards and address any issues that arise.
∎ S/He will ensure all kinds of bills, vouchers and other supporting documents are archived for every activity.
∎ Administrative & Documentation Support:
∎ Maintain records related to Finance, logistics and administrative issues.
∎ • Keep the office-level stock updated and ensure proper documentation.
∎ Support the project as an Assistant Finance & Admin Officer, contributing 100% effort to the role.
∎ Financial Management:
∎ Manage the payment of Tax & VAT related to the project.
∎ Human Resources Management:
∎ Maintain HR-related documents, including staff contract papers, daily attendance, staff leave reports, and movement tracking.
∎ Provide documents and reports to HR department as needed, or instructed.
∎ Team Coordination:
∎ Maintain good coordination with team members and other YPSA team members.
∎ Provide documents and reports to the senior management as needed or instructed.
∎ Compliance & Other Duties:
∎ Ensure that all procurement and logistics activities comply with applicable laws, regulations, and policies, addressing any compliance issues that arise.
∎ Perform other duties as required by the organization/project and as authorized by the supervisor.
∎ Young Power in Social Action (YPSA) is an organization for sustainable development working in the greater Chattogram division including Chattogram Hill Tracts (CHT) since 1985 (International Youth Year). YPSA is implementing a project titled “Youth from Host Communities and Rohingya Camps in Cox’s Bazar as Agents of Change” project (YPSA-YHCRCCAC Project)” at Teknaf in Cox’s Bazar. The project is being implemented with fund from the Federal German Ministry of Economic Cooperation and Development (BMZ) and technical support from Plan International Bangladesh.
∎ Job Title: Assistant Finance and Admin Officer
∎ Duration: up to 31st October 2025 (High possibility of Extension)
∎ No. of Vacancy: 01
∎ Responsibilities:
∎ Logistics & Procurement Management:
∎ Manage the receipt of all materials or goods from suppliers and the dispatch of materials from the warehouse, ensuring all necessary documents are maintained.
∎ Ensure compliance with logistics-related donor requirements, organizational policies, and regulations in the project’s implementation.
∎ Updating supplier database & material category price list
∎ Creating Payment request files and submit to the Finance & Admin Officer.
∎ Carry out all documents, photocopying, scanning, archiving financial files & reception of goods.
∎ Procurement Compliance:
∎ Ensure timely procurement while maintaining all essential documents as per procurement policy and compliance requirements.
∎ Prepare necessary documentation and ensure the Procurement Committee and Sub-Procurement Committee sign off.
∎ Distribution & Asset Management:
∎ Oversee all distribution processes at the host community.
∎ Ensure assets and equipment are properly registered and maintained (Inventory Management)
∎ Guarantee that all goods and services meet the organization’s quality standards and address any issues that arise.
∎ S/He will ensure all kinds of bills, vouchers and other supporting documents are archived for every activity.
∎ Administrative & Documentation Support:
∎ Maintain records related to Finance, logistics and administrative issues.
∎ • Keep the office-level stock updated and ensure proper documentation.
∎ Support the project as an Assistant Finance & Admin Officer, contributing 100% effort to the role.
∎ Financial Management:
∎ Manage the payment of Tax & VAT related to the project.
∎ Human Resources Management:
∎ Maintain HR-related documents, including staff contract papers, daily attendance, staff leave reports, and movement tracking.
∎ Provide documents and reports to HR department as needed, or instructed.
∎ Team Coordination:
∎ Maintain good coordination with team members and other YPSA team members.
∎ Provide documents and reports to the senior management as needed or instructed.
∎ Compliance & Other Duties:
∎ Ensure that all procurement and logistics activities comply with applicable laws, regulations, and policies, addressing any compliance issues that arise.
∎ Perform other duties as required by the organization/project and as authorized by the supervisor.

Employment Status: Full Time

Job Location: Cox's Bazar (Teknaf)

Read Before Apply:

Job location: Teknaf under Cox's Bazar

If you are interested and feel competent for the position, and have required qualification and experience, please apply through bdjobs Apply online on or before 02/12/2024. Any persuasions and lobby will be treated as disqualification for an applicant.

YPSA is an equal opportunity employer and sensitivity for child protection and gender. Application from Permanent resident of Teknaf upazila area would prioritize. Only shortlisted candidates will be contacted. Any persuasion or lobby will be treated as a disqualification for an applicant. The smokers are discouraged to apply for the position.

YPSA HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DEPARTMENT

Emergency 02334470996 excluding govt. holiday (office time)

Company Information:
∎ Young Power in Social Action (YPSA)
∎ House # F 10 (P), Road # 13, Block # B Chandgaon R/A, Chittagong - 4212
∎ Young Power in Social Action (YPSA), an organization in Special Consultative Status with the United Nations Economic and Social Council (UN-ECOSOC) since 2013, is a voluntary non-profit organization for sustainable development registered with the different departments of the People`s Republic of Bangladesh including NGO Affairs Bureau contributing to national goals for making a difference in the lives of the population since its establishment in 1985. YPSA, a fleet of professional staff specializes in the six thematic areas of Health; Education; Human rights and Governance; Economic Empowerment; Environment and Climate change; and Disaster Risk Reduction and Humanitarian Response. At present YPSA`s direct program interventions reach the Greater Chittagong Division including Chittagong Hill Tracts and part of the Dhaka and Sylhet division.

Address::
∎ House # F 10 (P), Road # 13, Block # B Chandgaon R/A, Chittagong - 4212
∎ Young Power in Social Action (YPSA), an organization in Special Consultative Status with the United Nations Economic and Social Council (UN-ECOSOC) since 2013, is a voluntary non-profit organization for sustainable development registered with the different departments of the People`s Republic of Bangladesh including NGO Affairs Bureau contributing to national goals for making a difference in the lives of the population since its establishment in 1985. YPSA, a fleet of professional staff specializes in the six thematic areas of Health; Education; Human rights and Governance; Economic Empowerment; Environment and Climate change; and Disaster Risk Reduction and Humanitarian Response. At present YPSA`s direct program interventions reach the Greater Chittagong Division including Chittagong Hill Tracts and part of the Dhaka and Sylhet division.

Application Deadline: 2 Dec 2024

Category: NGO/Development