Administrator - Hospital Ship

Job Description

Title: Administrator - Hospital Ship

Company Name: Friendship

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

Published: 2025-09-10

Application Deadline: 2025-09-16

Education:

Requirements:

Skills Required:

Additional Requirements:

Responsibilities & Context:

Responsible for:

• The individual will operate under the direction of the Head of Fleet Management, Senior Fleet Engineer, addressing all administrative, operational, and safety dimensions related to the operation of the floating hospital ship, including interactions with visitors.

• The role involves oversight and management of all daily activities on board the floating hospital, which encompasses health programs and camps, while ensuring adherence to all relevant local maritime regulations and standards.

• Additionally, the individual will be accountable for maintaining all financial records in collaboration with the Finance Department, specifically concerning health programs and camps.

• The responsibilities include managing the leave schedules of all Fleet Staff on board, in conjunction with the line manager.

 Activities:

• The individual in this position will report to and be held accountable by the Head of Fleet Management, Senior Fleet Engineer, of the Fleet Management Department at the Head Office for all duties and performance metrics.

• The individual will oversee day-to-day operations, including the delegation of responsibilities related to the administration and activities of the hospital ship.

• It will be the individual's responsibility to manage and maintain the attendance register for personnel aboard the hospital ship.

• The individual will supervise and delegate responsibilities to the fleet staff concerning the cleanliness and maintenance of the ship, its equipment, and associated accessories.

• The individual will arrange and conduct annual employee appraisals and ensure the timely forwarding of relevant documentation to the Head Office.

• The individual will manage operational records and systems while reviewing vouchers, bills, and expenditures before submission to the accounting department.

• The individual will submit requisitions for all necessary supplies for the hospital ship.

• The individual will oversee the requisition, regular purchasing requirements & bunkering of fuel oil and lubricating oil for the Main Engine, Generator, and ancillary boats of the hospital ship, ensuring appropriate submission to the Head of Fleet Management, Senior Fleet Engineer, Fleet Engineer, or Technical Executive in the Fleet Management Department for approval and procurement, as well as forwarding all relevant bills to accounting.

• The individual will be responsible for coordinating the ship's movements, ensuring the provision of medical services in collaboration with the ship’s Master, determining safe anchoring sites, and safeguarding the ship and personnel during transit.

• The individual will manage leave administration for all Fleet staff members, maintaining accurate leave records and processing leave applications in consultation with the appropriate line manager.

• The individual will oversee stock control for fuel oil, lubricating oil, medications, consumables, and non-consumable items aboard the hospital ship.

• The individual shall be responsible for maintaining a comprehensive inventory of all instruments, properties, assets, tools, and equipment associated with the hospital ship.

• Additionally, he will provide assistance and support to the organization's personnel and programs in terms of logistics, as needed and when required.

• He will oversee the management of official mobile phones, laptops, and computers.

• Moreover, he is expected to consistently observe and uphold Friendship’s Code of Ethics, Policies and Guidelines, Rules and Regulations, as well as Personnel and Confidentiality Policies.

• He may also be assigned to fulfill any additional duties as required or directed by the appropriate higher authority, corresponding to his competencies or grade, and he may be transferred between ships in accordance with operational needs or the convenience of the Fleet Management Department in a role befitting his competencies or grade.

• Furthermore, he will be responsible for coordinating and liaising with local authorities, encompassing both Government and Non-Governmental Organizations.

• Lastly, he will attend to visiting VIPs, guests, and both local and foreign doctors aboard the ship, ensuring their meals, comfort, and safety are adequately addressed.

Skill and Competencies

Education:

• Minimum HSC in case of Naval/Defense background, or a bachelor’s degree in any discipline, preferably with a Degree/Diploma in Personnel Management with proficiency in English to communicate with foreign doctors/delegates/guests.

Knowledge: Office & Personnel Management, Computer literacy.

Skill: Communication, motivation, and people skills.   

Experience: Minimum 5 years of experience in administrative activities.

 Read Before Apply

Please note that application via any other method will not be considered.

“FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. 

FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.

Photograph must be enclosed with the resume.