Administrative & Human Resources Manager

Job Description

Title: Administrative & Human Resources Manager

Company Name: The British Council

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

Bachelor`s degree in human resources management, business, public administration, or a relevant discipline.

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

• At least five years of experience working in a challenging administrative and facilities environment within a large organization.

• Experience managing HR and recruitment tasks, including recruitment processes and employee relations.

• Experience in overseeing procurement tasks, including knowledge of RFP and tender procedures, quotation, and comparative price analysis.

• Familiarity with financial management procedures, including budgeting and expense tracking.

• Experience in team management, including fostering a collaborative work environment.

• Demonstrated ability to prioritize immediate and competing demands while maintaining excellent customer service standards.

• Experience maintaining office equipment, furniture and keeping an up-to-date asset register.

• Proficiency in Microsoft Office 365, including SharePoint, Microsoft Teams, OneDrive.

• Fluency in written and spoken Bangla and English.

• Knowledge of British Council HR, procurement, travel, and financial policies is advantageous.

About the Project

The anticipated multi-year project aims to support the Government of Bangladesh in addressing challenges related to promoting and ensuring e-governance. Building on the Government`s proactive stance towards digital transformation, as evidenced by initiatives such as "Digital Bangladesh 2021" and "Smart Bangladesh 2041," the project seeks to further enhance and amplify these efforts. Despite the progress made, significant impediments remain to fully realising the potential of e-governance and digital public services. These challenges include gaps in connectivity, high prices of computer equipment and internet services, low levels of digital literacy, and fragmented inter-institutional structures. As the government continues its commitment to digitalisation, there is an opportunity to overcome these hurdles and unlock the full benefits of digitalisation, such as enhanced public service delivery, increased transparency, and reduced corruption. Additionally, while Bangladesh`s performance in governance indicators may currently trail behind, the government`s dedication to inclusive growth and sustainable development provides a strong foundation for collaborative efforts with international partners. Through strategic partnerships and strengthened policy and operational cooperation, the project aims to accelerate digital transformation for the benefit of all citizens, building on the positive momentum generated by the Government`s initiatives.

The overall objective of the anticipated project is to improve the transparency, responsiveness, integrity and accountability in public service delivery through enhanced use of e-government tools

and processes based on a human-centric approach, further supported by the following three specific outcomes.

Purpose of the job:

This is a key position within the project team. The Administrative & Human Resources Manager is tasked with overseeing the project`s overall administration, human resources, and day-to-day operations. Reporting directly to the Senior Programme Manager, this role entails close collaboration with the Head of Finance, Finance and Grants Officer, Admin Assistant, and other staff to ensure the timely provision of necessary administrative support while upholding quality standards in accordance with British Council policies and guidelines.

Position Overview:

British Council is seeking to engage a highly qualified and experienced Admin & HR Manager to fill a long-term consultancy position. The consultant will be engaged on a daily rate basis for a maximum of 220 days per year, with the contract duration not exceeding three years. However, the contract duration may be extended based on project extension.

Accountabilities, Responsibilities, and Main Duties

The scope includes but not limited to the followings:

• Collaborate closely with the Senior Programme Manager to develop and implement project policies, procedures, and strategies.

• Coordinate with other project team members to ensure seamless integration and alignment of administrative and HR activities with project goals.

• Support the Senior Programme Manager in resolving operational issues and challenges, offering innovative solutions and recommendations.

• Assist in the preparation and facilitation of project meetings, workshops, and other internal and external events, ensuring effective communication and collaboration among team members and service providers.

• Oversee the recruitment and onboarding process, including job postings, candidate screening, and orientation programs.

• Manage employee relations, including conflict resolution, disciplinary actions, and performance management.

• Manage office facilities and equipment, including procurement, maintenance, and inventory management.

• Ensure the project office is adequately equipped with necessary resources, including equipment, furniture, supplies, and other essential materials, to support smooth operations.

• Coordinate logistics for meetings, workshops, and events, including venue booking, catering, and participant coordination.

• Develop and maintain relationships with external vendors, suppliers, and service providers to ensure quality and cost-effective services.

• Monitor and manage budget allocations for administrative and HR-related expenses.

• Prepare regular reports and updates on administrative and HR activities for project management and stakeholders.

Position Type: Long Term Consultant (daily rate basis)

Duration: Three years (anticipated)

Reports to: Senior Programme Manager

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