Administrative Officer

Job Description

Title: Administrative Officer

Company Name: The British Council

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

A degree or diploma in Business Administration, Management, Office Administration, or a related field.

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

• At least five years of experience working in a challenging administrative and facilities environment within an NGO or international development organisation.

• Experience in office management, including managing office supplies, equipment, facilities, and administrative services.

• Experience in procurement processes, including obtaining quotations, preparing purchase orders, and coordinating logistics for events and meetings.

• Experience in maintaining accurate and up-to-date records and documentation, including employee records, contracts, and financial records.

• Performing any other duties as assigned by the Team Leader or Senior Programme Manager. These duties may vary depending on the needs and priorities of the project and may require flexibility and adaptability.

• Strong verbal and written communication skills, with the ability to communicate effectively with internal and external stakeholders.

• Proficiency in using computer software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams) and other relevant applications.

About the Project

The anticipated multi-year project aims to support the Government of Bangladesh in addressing challenges related to promoting and ensuring e-governance. Building on the Government`s proactive stance towards digital transformation, as evidenced by initiatives such as "Digital Bangladesh 2021" and "Smart Bangladesh 2041," the project seeks to further enhance and amplify these efforts. Despite the progress made, significant impediments remain to fully realising the potential of e-governance and digital public services. These challenges include gaps in connectivity, high prices of computer equipment and internet services, low levels of digital literacy, and fragmented inter-institutional structures. As the government continues its commitment to digitalisation, there is an opportunity to overcome these hurdles and unlock the full benefits of digitalisation, such as enhanced public service delivery, increased transparency, and reduced corruption. Additionally, while Bangladesh`s performance in governance indicators may currently trail behind, the government`s dedication to inclusive growth and sustainable development provides a strong foundation for collaborative efforts with international partners. Through strategic partnerships and strengthened policy and operational cooperation, the project aims to accelerate digital transformation for the benefit of all citizens, building on the positive momentum generated by the Government`s initiatives.

The overall objective of the anticipated project is to improve the transparency, responsiveness, integrity and accountability in public service delivery through enhanced use of e-government tools

and processes based on a human-centric approach, further supported by the following three specific outcomes.

Purpose of the job:

The Administrative Officer will be responsible for providing administrative support and assistance to ensure the smooth and efficient operation of the organisation`s administrative functions. The role will involve tasks related to office management, procurement, logistics, and general administrative duties. Reporting to the Administrative and Human Resources Manager, this role entails close collaboration with the Head of Finance, Finance and Grants Officer, and other staff to ensure the timely provision of necessary administrative support.

Position Overview:

British Council is seeking to engage a qualified and experienced Administrative Officer to fill a long-term consultancy position. The consultant will be engaged on a daily rate basis for a maximum of 220 days per year, with the contract duration not exceeding three years. However, the contract duration may be extended based on project extension.

Accountabilities, Responsibilities, and Main Duties

• Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.

• Coordinate administrative services, such as mail distribution, filing systems, and office maintenance.

• Assist in the procurement process, including obtaining quotations, preparing purchase orders, and liaising with suppliers.

• Coordinate logistics for events, meetings, and travel arrangements, including booking venues, transportation, and accommodations.

• Provide general administrative support to staff, including drafting correspondence, scheduling appointments, and managing calendars.

• Assist in preparing and distributing documents, reports, and presentations as required.

• Maintain accurate and up-to-date records and documentation, including employee records, contracts, and financial records.

• Ensure compliance with relevant policies, procedures, and regulations related to record keeping and documentation.

• Serve as a point of contact for internal and external stakeholders, responding to inquiries and requests in a timely and professional manner.

• Coordinate communication between departments and teams, facilitating information sharing and collaboration.

Position Type: Long Term Consultant (daily rate basis)

Duration: Three years (anticipated)

Reports to: Administrative and Human Resources Manager

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