Job Description
Title: Admin Officer
Company Name: Uttaran
Vacancy: Not specific
Job Location: Satkhira (Tala)
Employment Status: Contractual
Educational Requirements:
∎ Master's/ Graduate degree in Business Administration/ Public Administration/ IT, or related subject.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centred organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran invites applications for the vacant position titled- Admin Officer
∎ Reports to: Head of Administration
∎ Job Location: Uttaran regional office, Tala, Satkhira
Job Responsibilities:
∎ Admin Officer will be responsible for the following tasks:
∎ Plan and implement administrative procedures and systems and devise ways to streamline processes
∎ Manage and maintain personnel unit and process personnel files with making position base staff Job descriptions
∎ Manage and prepare Deed, Agreement, house rent, utilities and other things of all branch offices with the regional offices.
∎ Ensure operations adhere to policies and regulations and have vast idea of different policies specially personnel management policy, safeguarding policy and labor law
∎ Maintain the general staff and project staff attendance, leave, movement, transferring process, disciplinary action, joining and final settlement process.
∎ Receive and deliver goods and update records with database and maintain IT sector and fleet management
∎ Prepare Documents for organization due diligence and assessment and have vast idea of auditing process
∎ Make TOR, reports, Regulations.
∎ Work for budgeting, proposal writing and documentation with team and monitor costs and expenses to assist in budget preparation
∎ Manage vehicle and assets
∎ Work for recruitment process.
∎ Work for salary disbursement and salary related records.
∎ Check and manage benefit package, travel, conveyance, bills of all project and general staffs.
∎ Assess staff performance appraisal process and evaluation system and provide training and guidance to ensure maximum efficiency
∎ Prepare, and submit various papers, reports, documents for Govt. and non-Govt. offices and donors
∎ Work and communicate with various stakeholders with NGO Bureau.
∎ Arrange all type of seminar, workshop, training etc.
∎ Keep abreast with all organizational changes and developments
∎ Vendor Enlistment and Management
∎ Logistic and asset management
∎ Procurement process
Additional Requirements:
∎ Minimum 3 years of experience in Operations/Administration/IT within NGO/INGO
∎ Competencies: Knowledge, Skills & Ability:
∎ Excellent interpersonal and English communication skills to work in a multicultural setting
∎ Advanced level skills in MS Office suite (MS Word, Excel, Photoshop, Power point) and typing both Bangla and English
∎ Proven track record of representing organization to external stakeholders and coordination
∎ Highly adaptive to work in constant change environment independently where revision to projects and planning is common phenomenon
∎ Experience of managing oversight of logistics, procurement, administrative and office management
∎ Ability to resolve problem by working with internal and external stake holders in a participatory approach
∎ Ability to manage multiple priorities simultaneously and execute tasks in a high-pressure work environment
∎ Ability to frequently move anywhere and motorcycle driving
∎ Language Preference:
∎ Strong communication skills in both: Bengali & English.
Salary:
∎ Tk. 30000 - 35000 (Monthly)
∎ (Depending on experience)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Sep 2023
Company Information:
∎ 24 Aug 2023
∎ Uttaran
∎ Address : Uttaran Dhaka Office: Flat-B1, House-32, Road-10/A, Dhanmondi, Dhaka- 1209
∎ Business : Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.
Category: NGO/Development
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