Admin Officer ( Response Programme)

Job Description

Title: Admin Officer ( Response Programme)

Company Name: World Vision Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Contractual

Educational Requirements:
∎ Candidate should have a Bachelor Degree

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ To collate, record, reconcile and store all documentation received & generated by finance & supply chain management relating to asset management operations.
∎ Raising purchase request for assets & coordinate with finance & SCM to receive the asset & deliver on time.
∎ Purchasing and maintaining office supplies.
∎ Collect general ledger from finance & create asset list according to policy of World Vision.
∎ Ensure the safety, supplies and service of equipment.
∎ Monitor and manage office supplies, including stationery and other consumables.
∎ Ensure that all office facilities & equipment i.e photocopier, printers, UPSs, laptops, projectors etc. are functional at all times and be in charge of arranging any repairs, replacements & maintenance
∎ Custody of all office assets, their safety, insurance, tracking movements, regular updates of the asset register and spot check.
∎ While the assets physically counted and inspected by the inspection team, the Admin Officer shall ensure the verification with proper documentation.
∎ All the items shall be received through proper documentation i.e. delivery report form goods received note in coordination with finance & supply chain management unit.
∎ Admin officer shall stick asset tag and identification numbers on the newly arrived fixed assets.
∎ Maintain the assets accounting cycle i.e. receiving distributing movement and disposal.
∎ Identify obsolete assets and Initiate for disposal of assets as per policy.
∎ Manage stock of office supplies materials parts and other expendables to maintain required supply, maintain records replenish stock and plan for future requirements based on demand and forecasts.
∎ Admin Officer should apply and perform a periodically monitoring and physical check for the various assets as required.
∎ Investigate and correct discrepancies in reported quantities and locations of all asset.
∎ Perform critical inventory tasks to ensure the correct amount of items are in stock.
∎ Maintain updated and accurate records of inventory, including transfers and cycle counts
∎ Review documentation and monitor product codes to search for discrepancies; troubleshoot quantity discrepancies between stock and records.
∎ Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
∎ Receives, unpacks, and delivers goods; re-stocks items as necessary.
∎ Overseeing the housekeeping and maintenance of the building, both inside and outside.

Additional Requirements:
∎ WVB security procedures & protocols
∎ Strong interpersonal skills & customer service
∎ Self-Motivated
∎ Handyman
∎ Familiar with office assets and equipment
∎ Experience in office all type of mailing and asset maintenance
∎ Experience in customs bill checking & process
∎ Minimum of 2 years junior level office admin experience
∎ Stationed at NO and sometimes need travel within the Dhaka city, respective Regional Offices, ADP’s as needed.

Salary: Tk. 65000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 1

Application Deadline: September 20, 2019

Company Information:
∎ World Vision Bangladesh
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.

Female are specially encourage to apply.

Category: NGO/Development

Read Before Apply: 'Being a child - focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.'Women are highly encouraged to apply. Only short listed candidates will be called up for interview.Please don't send hard copy CV.