Admin & Accounts Executive

Job Description

Title: Admin & Accounts Executive

Company Name: AYAT Education Ltd.

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Training Institutes, Educational Technology (Edtech) Startup

• Bachelor of Business Administration (BBA) in Accounting

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field

• At least 2 years
• The applicants should have experience in the following business area(s): Training Institutes, Educational Technology (Edtech) Startup

• Minimum 2 years of experience in accounts, finance, or administration

• Strong understanding of accounting, payroll, budgeting, and financial reporting

• Hands-on experience with Tally and MS Excel (Word & PowerPoint preferred)

• Excellent organizational, multitasking, and documentation skills

• Strong communication skills in Bangla and English

• Ability to work independently and collaboratively in a fast-paced environment

• Experience in nonprofit or social enterprise organizations will be an added advantage

About AYAT Education

AYAT Education, a purpose-driven social enterprise, is committed to enhancing the quality of life and fostering socioeconomic advancement through an array of human capital development initiatives. We exist to bridge societal gaps and dignity lives to create a lasting impact by advancing inclusive education and skills development. Our comprehensive approach includes delivering top-notch health education, skill enhancement training, facilitating job placements, ensuring safe skilled migration, and advocating for progressive policies.

AYAT Education comprises different ventures, including AYAT College of Nursing and Health Sciences (ACNHS), AYAT Care Training Institute (ACTI), AYAT Care, AYAT Skill Development Center (ASDC), AYAT Career Development Center (AYAT CDC), and public health and policy research projects. To date, we have successfully trained and empowered over 5,500 students in nursing, caregiving, and vocational training, with more than 2,700 of our graduates securing prestigious positions in leading organizations across diverse sectors. We make quality health education and technical and vocational skill development training available and accessible for everyone, including marginalized youth, and connect then to dignified employment opportunities in Bangladesh and abroad. Our work ensures healthy lives, promotes well-being among people of all ages, and raises awareness of the importance of palliative care.

Position Overview

AYAT Education is seeking a detail-oriented and organized Admin & Accounts Executive to support AYAT Care and ACTI. The role involves managing day-to-day administrative and financial activities, maintaining accurate records, processing transactions, and providing essential support to management to ensure smooth operational functioning

Key Responsibilities

Manage daily cash flow and bank transactions related to client payments and caregiver salaries

Maintain client-wise and caregiver-wise ledgers with accurate accounting entries

Handle cash and cheque collections, deposits, and reconciliations

Prepare and process monthly caregiver and staff payroll, including attendance-based adjustments and replacement salaries

Collect, verify, and maintain attendance and service hour data for payroll processing

Maintain petty cash and ensure adherence to internal financial controls

Record all transactions through Tally posting and bookkeeping

Support monthly account closing, reconciliations, and variance analysis

Prepare and submit VAT, tax returns, and statutory filings as per regulatory requirements

Maintain audit-ready financial and contractual documentation

Coordinate with external auditors, tax authorities, and banks when required

Maintain caregiver and employee records, including contracts, attendance, and payroll files

Track inventory levels and manage procurement documentation

Support budget and PR preparation, revisions, and tracking against actuals

Conduct financial analysis and prepare monthly financial reports and management summaries

Assist management with ad-hoc financial insights, reports, and data requests

Support caregiver onboarding documentation and HR coordination

Resolve payroll, billing, and invoice-related queries from clients and caregivers

Coordinate meetings, prepare reports, and provide administrative support to management

Perform any additional tasks assigned by management

Provide general administrative support, including office supplies management, correspondence handling, and record organization

Manage and update organizational databases and filing systems, ensuring data integrity and confidentiality

Support HR functions such as maintaining employee records, coordinating recruitment, and onboarding new staff

• Professional development and career growth opportunities

• Competitive salary with housing, health, and travel allowances

• Medical and life insurance

• Two festival bonuses and performance-based annual increment

• Six months paid maternity leave and 15 days paid paternity leave

• 17 days annual leave, 10 days casual leave, and 14 days sick leave

• Opportunity to work in a multicultural environment with diverse professionals