Accounts and MIS officer

Job Description

Title: Accounts and MIS officer

Company Name: Unnayan Prochesta

Vacancy: 01

Age: 30 to 45 years

Job Location: Satkhira (Tala)

Salary: Tk. 45000 (Monthly)

Experience:

• 4 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)

• 4 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 30 to 45 years

• The ideal candidate should possess a minimum of a four-year undergraduate degree/ B.Com with master degree in Accounting or Finance from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.

• Minimum of four (4) years of work experience in accounting MIS/ financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).

• Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.

• Good computer knowledge (MS office suite, typing both English and Bangla).

1.0 Background

Unnayan Prochesta (UP) is going to implement a sub-project titled “Promoting eco-friendly construction and allied materials through resource efficient and cleaner production (RECP) practices”. As a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under “Eco-Friendly Construction Material” sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Unnayan Prochesta (UP).

2.0 Sub-project Objectives

1.      To develop entrepreneur and technical assistant for making eco-friendly construction materials.

2.      To adopt resource efficient, cleaner production and good manufacturing practices.

3.      To increase technical knowledge and capacity of the MEs for climate resilient sustainable business.

4.      To increase the use of eco-friendly construction materials 

3.0 Sub-project Working Areas

The sub-project will be implemented across Tala, Kalaroa, Assasuni, SatkhiraSadar, Dumuria Paikgacha, Keshobpur and Manirampur upazilas of Satkhira, Khulna and Jashore districts.

4.0 Duration

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

5.0 Duties and Responsibilities

The ‘Accounts and MIS Officer’ will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:

Maintaining Accounts

• Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;

• Maintain separate books of account on an accrual basis under historical cost convention; 

• Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;

Fund Management

• Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;

• To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;

• Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;

Budget and Financial Reporting

• Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;

• Prepare the budget of a new cost proposal, training, and other sub-project activities;

• Ensure that shared cost amounts are budgeted for each proposal of the sub-project;

• Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;

Monitoring, Data Collection and Record Keeping

●        Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;

●        Monitor the implementation of project-level activities by visiting the fields frequently;

●        Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;

●        Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;

●        Proper archiving/preservation of collected data to meet the periodic data needs; 

Administration and Procurement

• Ensure that the project procurement rules are complied with the sub-project procurement;

• Prepare and regularly update the procurement plan(s);

• Manage logistics and procurements;

• Verifying current inventory levels and keeping records to prevent inventory gaps;

• Overseeing the day-to-day administrative tasks.

Others Responsibilities

• Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;

• Maintain liaison and coordinate with SMART-PMU of PKSF regarding accounts and budget;

• Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and management of the Unnayan Prochesta (UP) and SMART PMU, PKSF.

• T/A,Mobile bill,Tour allowance
• Salary Review: Yearly
• Festival Bonus: 3

●       Monthly consolidated salary is BDT 45,000/- per Month& Yearly 5% Increment.

●       Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.

●       Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.