Accounts and Admin Officer

Job Description

Title: Accounts and Admin Officer

Company Name: YPSA - Young Power in Social Action

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Masters in Accounting/Finance from any reputed University; CACC candidates will get priority.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ YPSA (Young Power in Social Action) is an organization for sustainable development working in greater Chattogram division since 1985 with a vision to build a society without poverty where everyone’s basic needs and rights are ensured. YPSA is implementing a project title “BGD AHP Rohingya Response Phase-4 (2023-2025)” for host and Rohingya communities at Ukhiya, Cox’s Bazar with the financial support from Save the Children International.
∎ Now YPSA invites application from the experienced professionals with proven track record for the following position for its Project.
∎ Job Title: Accounts and Admin Officer
∎ Job location: Ukhiya, Cox’s Bazar

Job Responsibilities:
∎ Responsible to give technical support to PC to ensure that the expenditure is incurring as per the approved budget line item under the project operational plan.
∎ Responsible to control the misuse of fund. Responsible to prepare the bank reconciliation statement on monthly/quarterly basis.
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key. Manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines. Provide documents/report to the YPSA-HRM&D as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with “paid” seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register.
∎ Ensure that fixed asset items are appropriately numbered and room wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality.
∎ Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.

Additional Requirements:
∎ Age at least 14 years
∎ Job related knowledge: Knowledge about accounting software.
∎ Skills: Have sound knowledge on budgeting, accounting, procurement, inventory management, VAT/Tax and financial reporting; Good working relationships with colleagues and partners; communication skills; working in a team.
∎ Experience:
∎ At least 3 years’ experience in accounting and administrative section and experiences in NGO will get priority.
∎ Good computer skill specially in MS office package.
∎ Excellent interpersonal skills.
∎ Have basic knowledge of child protection and child safeguarding.
∎ Self-suf?cient, proactive, self-motivating and has willingness to handle challenges.
∎ Ability to prioritize and deal with competing demands to deliver results.

∎ Monthly consolidated salary BDT 47,000/- with other benefits as per project budget

Job Source: Online Job Posting.

Application Deadline: 22 Nov 2023

Company Information:
∎ 14 Nov 2023
∎ YPSA - Young Power in Social Action
∎ Address : House # F 10 (P), Road # 13, Block # B Chandgaon R/A, Chittagong - 4212
∎ Business : Young Power in Social Action (YPSA), an organization in Special Consultative Status with the United Nations Economic and Social Council (UN-ECOSOC) since 2013, is a voluntary non-profit organization for sustainable development registered with the different departments of the People`s Republic of Bangladesh including NGO Affairs Bureau contributing to national goals for making a difference in the lives of the population since its establishment in 1985. YPSA, a fleet of professional staff specializes in the six thematic areas of Health; Education; Human rights and Governance; Economic Empowerment; Environment and Climate change; and Disaster Risk Reduction and Humanitarian Response. At present YPSA`s direct program interventions reach the Greater Chittagong Division including Chittagong Hill Tracts and part of the Dhaka and Sylhet division.

Category: NGO/Development

: If you are interested and competent for the position, having required qualification and experience apply through bdjobs Apply online on or before 22/11/2023YPSA is an equal opportunity employer and sensitivity for child protection and gender. Only shortlisted candidates will be contacted. Any persuasion or lobby will be treated as disqualification for an applicant. The smokers are discouraged to apply for the position.YPSA HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DEPARTMENTEmergency 02334470996 from 10 am to 4 pm excluding govt. holiday