Accounts and Admin & HR Officer

Job Description

Title: Accounts and Admin & HR Officer

Company Name: DO BETTER FOR THE CHILDREN (DBC)

Vacancy: --

Age: 25 to 35 years

Job Location: Dhaka (Mirpur)

Salary: Tk. 30000 - 40000 (Monthly)

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Administration (MBA) in Accounting, Finance, Management

• Or related discipline.

• Professional courses and qualifications such as PGD/CACC/ACCA will be an added advantage.

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Age 25 to 35 years
• Only Male

• Minimum 2-4 years of NGO/ INGO’s relevant experience in Accounts and Finance.

• Practical experience in field audits and donor-funded projects audits is highly desirable.

• Experience in Finance, Administration, and logistics, budgeting, bank reconciliation, ledger maintenance.

• Skilled in preparation of financial reports, monitoring fund flows, and ensuring donor compliance.

• Proficient in online accounting systems with specialized expertise in Tally ERP9, Quick book, and Xero.

• Computer skills in MS Office Suite (Word, Excel, PowerPoint)

• Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

• Fluency in English and Bangla

Job Context:

The Accounts and Admin & HR Officer is a mid-level position based at the DBC Dhaka Head Office, responsible for safeguarding the financial integrity and operational accountability of the organization. The post holder independently examines and evaluates the adequacy, effectiveness, and compliance of day-to-day financial operations, internal control systems, and programme implementation procedures ensuring full adherence to the laws of Bangladesh, donor requirements, and DBC's organizational policies.

The role plays a central part in maintaining transparency and accountability across DBC's legal services and rights-based programmes, providing reliable financial oversight that supports sound programmatic decision-making. The Accounts Officer leads bill and voucher scrutiny, monitors financial management practices, and ensures that all financial processes meet the highest standards of compliance and good governance.

In addition, the post holder supports the organization’s resource mobilization efforts contributing to donor relationship management, grant reporting, and the securing of funds to sustain both emergency responses and long-term programmatic growth in line with DBC's strategic objectives.

Job Responsibilities:

Accounts:

• Support the collection of monthly requisitions from all 39 medical centers and process cash flow requests following management approval, ensuring funds are disbursed accurately and on schedule.

• Monitor and coordinate fund and cash flow management activities in close collaboration with the Treasurer and Director, ensuring liquidity, accuracy, and alignment with approved budgets.

• Review, verify, and hand over all bill vouchers to the Finance Officer after thorough examination, ensuring completeness, accuracy, and compliance before onward processing.

• Process and verify volunteer payments in accordance with organizational policies, ensuring compliance and timely adjustments where required.

• Monitor and control Income Tax (AIT) and VAT deductions at source; ensure timely deposit to the government treasury and issue payment certificates to suppliers and service providers in line with Bangladesh statutory requirements.

• Ensure timely and accurate delivery of procured items in accordance with work orders and specifications; conduct quality control checks to prevent delays or compromises to project results.

• Prepare and maintain spreadsheets and subsidiary records for all payments, ensuring complete, accurate, and audit-ready financial documentation at all times.

• Review and recommend payment vouchers and cheques for approval; oversee daily banking operations and fund management to ensure accurate and efficient transaction processing.

• Manage petty cash funds, prepare weekly reconciliation reports, and process reimbursements in accordance with DBC's petty cash policies and authorization thresholds.

• Issue official receipts for all payments received by cash, cheque, or bank transfer, maintaining complete and traceable income records.

• Prepare monthly bank reconciliations for all Accounts Officer and provide daily and weekly reports on bank balances and outstanding cheques to management.

• Prepare monthly Receipt and Payment Statements and any other financial statements required by the Accounts Officer section of NGO Forum Central Office, ensuring accuracy and timely submission.

• Perform any other finance or Accounts Officer-related tasks as assigned by management, demonstrating flexibility and a proactive commitment to supporting DBC's financial operations and organizational objectives.