Job Description

Title: Accounts, Admin & HR Officer for IsDB Funded TVET Project

Company Name: Muslim Aid UK Bangladesh Field Office

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ BBA/ MBA from reputed public/private University

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Muslim Aid-UK Bangladesh Field Office (MABFO) is implanting a five (05) yearlong project titled “Integrated rehabilitation program for -poor slum dwellers in Mohammadpur and Mirpur in Dhaka city and Saidpur in Nilphamari district for Technical & Vocational Education & Training (TVET), in Bangladesh” since October 2020 with the financial support from King Abdullah Humanitarian Foundation (KAHF). The aim of this project is to assist the ultra-poor population living in urban (Mirpur, Mohammadpur and Saidpur) slum in Bangladesh. Apart, the specific objective of the project is to enhance 22,100 urban slum dwellers access to skills training and capacity enhancement for creating livelihoods opportunities and contribute in economic development.
∎ The project is implemented based in three (3) main centers for skills training provision at Mirpur, Mohammadpur and Saidpur/ Nilphamari. Through this center skills development training will be provided on 09 different occupations of which to be certified by Bangladesh Technical Education Board (BTEB) in National Technical and Vocational Qualification Framework (NTVQF) level -1. In order to enhance the capacity for creating livelihoods opportunities for the urban ultra-poor, project is also informally partnering with Industry associations including SMEs and MSMEs, Business Associations, Skills Council, Sector Actors and Government Agencies i.e. Bangladesh National Skills Development Authority (NSDA), Bangladesh Technical Education Board (BTEB), Bureau of Manpower, Employment and Training (BMET), Local Government Authorities etc.

Job Responsibilities:
∎ The Accounts, Admin & HR Officer is overall responsible for financial planning, Admin & HR Activities
∎ Responsible to manage the organizational budgets, maintaining books of accounts, preparing financial reports and ensure all financial and accounting compliances, admin & HR related activities.
∎ The incumbent should ensure that the expenditures are made as per financial policies and procedures and be able to solve all accounting problems skilfully.
∎ The Accounts, Admin & HR Officer will need to maintain good both internal and external communications and linkages on financial, Admin & HR issues independently.
∎ Preparation of program budget guidelines in consultation with the authority.
∎ Keep tracking of project/program funds for proper reporting and ensuring timely fund requests.
∎ Be responsible for allocation and execution of budgets and resources.
∎ Be responsible for preparation and submission of the financial reports on a timely manner.
∎ Be required to ensure keep the books of accounts updated on a regular basis.
∎ Be able to understand the rules and regulations of Income Tax, VAT and the other compliances and act accordingly.
∎ Be responsible to ensure for conducting both internal and external audits and financial investigations and reporting as and when needed.
∎ Supervise support staff of Centre.
∎ Work with vendors/ suppliers/technical persons like IT support and producer groups.
∎ Manage stores and inventories and ensure office logistics and supplies.
∎ Manage all assets - furniture, fixtures and equipment and keep their records.
∎ Handle procurements issues like promotion and publication materials and coordinate events as needed.
∎ Maintain and monitor accounts, fund transfers, bill and vouchers as per budgets and reconciliation.
∎ Managing utilities and other supports.
∎ Handle Visitors and logistics supports - including vehicles, accommodation, visa/tickets and others, support to organise event as per need.
∎ Foster/coordinate/manage all government stakeholders.
∎ Ensure that all government approvals, renewals are obtained and all notifications are answered on time.
∎ Ensure payment to producer groups/suppliers on time.
∎ Ensure export facilitation, documentation and incentive claiming.
∎ Ensuring timely and transparent processes for post and parcel enabling staff, guests, visitors to maintain effective communication.
∎ Ensure physical verification of the assets on regular basis
∎ Ensure office is rented in suitable place to ensure the project delivery
∎ Ensure safety, security and utilities for office premises.
∎ Ensuring all contract agreement made between Organization and third parties for service, lease, rental etc. are on time and followed by laws and legislations of the countries.
∎ Ensuring enjoyable and undisputable office environment is available by making sure service charges, house rent and bills for utilities etc. are paid on time.
∎ Ensuring efficient and effective IT support is provided including basic trouble shooting, anti-virus update, data back-up, support to end users on basic IT orientation, repair and maintenance of IT equipment, networking and internet service.
∎ Ensuring effective communication with Head office IT team to keep IT support up to date.
∎ Providing necessary support on administrative management and keep every record & provide management as per need.
∎ Maintain the practical equipment and update the inventory, keep individual asset record including tools & equipment, training & education materials, training raw materials to ensure their proper utilization.
∎ Provide student support services by monitoring halls, study periods, and lunchroom; sponsoring student activities.
∎ Updates job knowledge by attending faculty meetings; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
∎ Enhances Institute reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
∎ Maintain Muslim Aid all policies and community approach.
∎ Maintain networks and liaison with related local government offices, other institutions, workshops and industries.
∎ Ready for work as per management decision.
∎ Maintain employee's personal files & update regularly.
∎ Update/prepare Job Description & staff requisition as per need.
∎ Maintain employees attendance sheet, leave register, training register, complain register and other relevant register
∎ Ensure to complain box in convenient place.

Additional Requirements:
∎ Age 29 to 40 years

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 30 Jun 2021

Company Information:
∎ 17 Jun 2021
∎ Muslim Aid UK Bangladesh Field Office
∎ Address : House# 13, Road# 27, Block- J, Banani Dhaka-1213, Bangladesh.
∎ Web : http://www.muslimaid.org.bd/

Category: Accounting/Finance

: Interested candidates meeting with the above requirements are requested to apply online through email address: hrd@muslimaid.org.bd on or before June 30, 2021. Candidates should send cover letter with complete CV including contact number, passport size photograph and contact address of two referees (past/present employers) to The Country Director, Muslim Aid UK Bangladesh Field Office. Only short listed candidates will be called for interview. Any form of persuasion will be treated as disqualification. Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age. Only Shortlisted candidates will be contacted. Applications will be accepted until closing date, however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.