Team Assistant - Programme

Job Description

Title: Team Assistant - Programme

Company Name: E-Zone HRM Limited

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduation degree in Finance, Administration or Economics or other relevant streams from a recognized University

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value added services that promote revenue growth and cost containment.
∎ E-Zone HRM Limited has a formal agreement with one of the United Nations Agency to provide outsourcing services under a third party contract.
∎ E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:
∎ Contract Duration: Initially for 6 months
∎ Number of Vacancies: 1 (One)
∎ Contract Type: Contract with E-Zone

Job Responsibilities:
∎ A. Summary of Assigned Duties:
∎ Under the guidance of AFO-Cox's Bazar Sub Office and the direct supervision of the Executive Assistant, the incumbent performs the following duties:
∎ 1. Drafts/prepares general correspondences ensuring grammatical accuracy, spelling, format and conformity with procedural directives and assist in preparing technical presentations.
∎ 2. Supports smooth functioning of category activities by ensuring all relevant and timely follow-ups with government and other counterparts, as required.
∎ 3. Reviews and verifies various contractual documents and corresponding materials, purchase requests, and contract extensions/renewals to ensure compliance with existing rules and procedures.
∎ 4. Act as a focal point in travel support and logistics arrangements in meetings, workshops, and seminars with government counterparts and other development partners.
∎ 5. Initiate, through Oracle/GSM procurement module, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services (GES) requests. Monitor and record receipt of deliverables, and initiate and monitor payments as needed.
∎ 6. In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used.
∎ 7. Takes meeting minutes and provides support for follow-up actions, as required.
∎ 8. Ensures all programme technical reports and corresponding documents are maintained in line with UN Agency standards, rules, practices and procedures.
∎ 9. Reviews obligating documents, checks them for completeness, and follows on missing information, ensures timely liquidation of obligations, undertakes reconciliation and prepares periodic reports, as required.
∎ 10. Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.

Additional Requirements:
∎ Essential: Minimum of 3 years' relevant work experience.
∎ iii. Desirable:
∎ Experience in programme, research, or programme support in UN agency, International Organization, NGO, Multinational Company, Bank etc.
∎ Experience in Oracle-based or other ERP system would be an added advantage.
∎ iv. Skills:
∎ Functional Knowledge and Skills:
∎ Ability to carry out a wide variety of tasks
∎ Ability to take notes and prepare draft documents/correspondence
∎ Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
∎ Experience in GSM/Oracle-based or other ERP system is desirable
∎ Knowledge of public health system and services in Bangladesh
∎ Organizational skills: deadline compliance, proactive action
∎ He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and UN Agency, to be able to brief others and explain procedures
∎ v. Languages:
∎ Excellent knowledge of spoken and written English

∎ The Candidate selected for this post will get BDT. 79,451/- per month. The selected candidate will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations.

Job Source: Online Job Posting.

Application Deadline: 1 Dec 2021

Company Information:
∎ 17 Nov 2021
∎ E-Zone HRM Limited

Category: Accounting/Finance


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