Sr. Executive

Job Description

Title: Sr. Executive

Company Name: AESL

Vacancy: 1

Age: At least 28 years

Job Location: Dhaka (Uttara Sector 9)

Salary: Negotiable

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): Training Institutes, Agro based Startup

• Bachelor of Business Administration (BBA) in Accounting

• 2 to 5 years
• The applicants should have experience in the following business area(s): Training Institutes, Agro based Startup

• Age At least 28 years

● Manage day-to-day financial transactions and bookkeeping.

● Prepare financial statements, budgets, and expense reports.
● Ensure compliance with accounting standards and regulations.
● Maintain records of invoices, receipts, and vouchers.
● Support internal and external audits.

● Responsibilities:

●  Financial and operational management and control

●  Prepare financial plan/fund request/cash call for the Project.

● Ensure donor compliance including financial transaction, HR, program.

● Orient and update donors’ compliance to the project staff.

● Check and verify the bills/Invoices as per plan and process for payment.

● Ensure that all bill/invoices/vouchers are cross checked with other documents with fact and figures.

● Keep the record of the updated fund/expenditure status and will provide analytical reports and forecasts to management on fund utilization.

● Support Project Manager to prepare the budget according to the project plan.

● Ensure appropriate fund allocation for all activities.

● Financial documentation and record keeping

● Ensure to maintain and updates all accounts related books and documents such as cashbook, Bank book/check issue register, ledger, subsidiary ledger and other financial documentation associated with financial management.

● Prepare, update and preserve financial related information, files, documentation, and database for financial management.

● Monitor the approved budget with day-to-day actual expenditure as per program need.

● Assist to Project management for controlling and monitoring.

● Financial risk analysis.

● Ensure day-to-day cash and bank management including all sorts of banking jobs.

● Ensure proper management of petty cash management.

● Ensure that petty cash is kept in safe custody and the limit is not exceeded as per policy.

●  Assist to ensure procurement process maintaining proper procurement policy.

● Ensure that every bills/Invoices are properly approved before payment made.

● Update the accounts books and end of the day supervisor's signature to be taken regularly.

● Administrative support and human resources management

● Assist the project team in administrative support for smooth operation of project interventions.

●  Manage effective utilization of Project assets

●  Vehicle management and ensure effective utilization

●  Ensure and maintenance HR database, leave and others relevant issue management and records.

●  Timely ensure procurement followed by standard procedure and maintain donor’s compliance.

● Assist to prepare different agreement with landlord, vendors and other parties.

● Report preparation

● Prepare expenses summary report and identify any deviation, made recommendation to Management.

● Analyze budget expenditure and prepare financial reports for project reporting.

● Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement etc.).

● Prepare expenditure statements; conduct internal auditing and maintain books of accounts properly.

● Ensure the report submission to proper management within dateline.

● Prepare and updates assets tracking and reports.

● Prepare and submit any other financial and admin report as per demand of project and organization. Coordination and communication

● Assist and orient to staff in different compliance issues in financial and administration

● Coordinate and communicate with Bank authority for any deviation.