Job Description

Title: Senior Executive, Finance

Company Name: Drik Picture Library Limited

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (M Com) in Accounting or Finance
∎ Master of Business Administration (MBA) in Accounting or Finance
∎ Bachelor of Commerce (B Com) in Accounting or Finance
∎ Bachelor of Business Administration (BBA) in Accounting or Finance
∎ Preferred Professional Certification: CACC

Experience Requirements:
∎ 5 to 6 year(s)
∎ The applicants should have experience in the following area(s): Accounting Standards (IAS) and BAS, Auditing Standards (ISA) and BSA, Company ACT 1994, Finance/ Accounts, Tax and VAT

Job Responsibilities:
∎ General Responsibilities:
∎ Ensure that the financial and administrative systems and procedures in place are followed strictly by the management/project teams.
∎ Ensure ledger books and accounts are maintained effectively and accurately - regarding all legal requirements of the Government, the Drik, and standard accounting practices.
∎ Provide timely and accurate financial information according to requirements.
∎ Ensure payment of all utility bills and rentals.
∎ Assist in the procurement of goods as needed by Drik/respective projects.
∎ Maintain financial and administrative files and records.
∎ Specific responsibilities:
∎ 1. Treasury and Cash Management -
∎ Maintain the general ledger and cash management processes, including cash forecasting for the office.
∎ Submit Cash Flow Projection (CFP) monthly.
∎ Ensure no payment is made without official documents for payment.
∎ Ensure that adequate cash is always available in petty cash to support logistics.
∎ 2. Maintain accounting bookkeeping procedures -
∎ Ensure all expenses and incomes are recorded daily.
∎ Ensure all postings are accurate, attended adequately without any mistakes.
∎ Ensure any ambiguity in recording expenses is cleared with the line managers before making mistakes.
∎ Submit cash book records and other usual books to the Manager, Finance and Procurement by the 8th day of each month.
∎ 3. Prepare accounting documents following organisational standards -
∎ Ensure all vouchers are prepared in professional manners with all needed supporting documents and have approvals from the proper authority on a daily/weekly basis without any failure.
∎ Ensure all vouchers are correctly recorded in the Tally software.
∎ Ensure appropriate and standard descriptions are given in vouchers and Tally software.
∎ Ensure vouchers are organised and filed in a proper and orderly manner on and daily/weekly basis.
∎ 4. Archive accounting and administrative documents -
∎ Ensure a proper and transparent filing system is maintained for all administrative and accounting records.
∎ Fill documents monthly and ensuring no piling of records and documents on the table or drawers.
∎ Files are adequately numbered, and a registered or index is opened for easy tracking of files.
∎ Inform the supervisor of opening a new file in the archive.
∎ 5. Ensures proper upkeeping of cheque/bank books -
∎ Ensure that banking documents are kept in absolute security.
∎ Request new chequebooks from the bank and obtain those on time.
∎ Write reviews accurately without any mistakes.
∎ Obtain bank statements from the bank on a monthly and timely basis to complete monthly reports.
∎ Check with the bank regularly related to the foreign and local money transfers and record those accordingly.
∎ 6. Ensure payment of VAT and TAX to the Government -
∎ Ensure that VAT and TAX are deducted from the bills of vendors/clients accurately following the Govt. rules and regulations.
∎ Ensure The VAT and TAX are deposited to the Govt. promptly without failing the Govt's deadline.
∎ Ensure tax payment documents are correctly filed for sharing with stakeholders and easy reference.
∎ Ensure insertion of Revenue Stamps in the receipt documents as per the Govt. rules and regulations.
∎ 7. Ensure the timely payment of utility bills -
∎ Ensure all invoices are received and collected for timely payment.
∎ Ensure bills are paid regularly without any backlog.
∎ Ensure the paid bills are correctly filed for sharing with stakeholders as and when needed.
∎ Maintain a payment register for all regular bills/invoices to track the status at any time.
∎ 8. Prepare financial statements and reports -
∎ Prepare profit & loss accounts, inventory costing and project analysis reports.
∎ Prepare Income Statement and cash flow and develop the budget on time.
∎ Prepare financial statements, bank reconciliation statements monthly and generate MIS reports.
∎ 9. Maintain liaison with concerned agencies, trade bodies, banks, shipping lines, C&F agents, transport agents, insurance companies, customs offices, and VAT departments.
∎ 10. Prepare salary sheet with comparing related records & documents.
∎ 11. Manage assets and keep proper documentation -
∎ Keep track of all assets under the Drik and in projects.
∎ Regularly update the inventory list to keep the asset list update all the time.
∎ Ensure any discrepancy is reported and resolved with the help of the supervisor.
∎ Ensure any transfer of assets between offices are tracked and done under proper record.
∎ Ensure assets assigned to individual staff members are appropriately recorded and kept in personal files.
∎ Ensure assets costing are adjusted annually, taking depreciation into consideration.
∎ Ensure assets are appropriately numbered by using standard methods.
∎ 12. Collection of receivables and revenue -
∎ A follow-up to ensure the collection of 100% targeted accounts receivables.
∎ Keep track of earnings in different channels as well as the collection of revenues.
∎ 13. Donor reports and Yearly Audits -
∎ Ensure assigned donor report timely sent to Manager, Finance and Procurement for review.
∎ Ensure support to complete yearly Audits, mainly by providing information and making related documents available while audit conduction period covering statutory audits, audits from donors and Drik's internal audit.

Additional Requirements:
∎ Age 35 to 45 years
∎ Both males and females are allowed to apply
∎ Well versed in ERP accounts software module
∎ Financial reporting
∎ Budgeting
∎ Good communication skills in English

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Provident fund, Insurance, Gratuity
∎ Lunch Facilities: Full Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 3
∎ Weekly One Holiday

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 27 Sep 2021

Company Information:
∎ 20 Sep 2021
∎ Drik Picture Library Limited
∎ Address : Level-6, DrikPath Bhobon, 16 Sukrabad, Panthapath, Dhaka-1207, Bangladesh
∎ Web : www.drik.net
∎ Business : Drik is an independent media organisation that has made challenging social inequality its central driving force. Over more than 30 Years, Drik has successfully partnered with national and international organisations to conduct several successful socially responsible programs. The credibility of information combined with powerful images presented in these projects has made it possible for Drik to bring out into the open opaque and delicate social issues for public debate and discussion. Thus, inherent in Drik’s work is the ability to use the power of the visual medium to educate, inform and draw powerful emotional responses to influence public opinion.


Category: Accounting/Finance

: If your qualifications match the above job description, please apply through Bdjobs. Only shortlisted candidates will be called for further assessment.