Job Description

Title: Projects Coordinator

Company Name: WORLD CONCERN (Cox's Bazar)

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Master of Science (MSc), Master of Business Administration (MBA)
∎ University degree in a relevant subject such as Management / Development Studies / Business Administration.

Experience Requirements:
∎ At least 7 year(s)

Job Context:
∎ The organisation has been operating in Cox`s Bazar, Bangladesh since the influx of Rohingya refugees from Myanmar in late 2017. Current programmes are in the sectors of Nutrition (operating 4 integrated Nutrition clinics), Shelter (construction of 4,000 transitional shelters and emergency response), and Health (operating 2 health posts, COVID-19 response). The overall programme has around 160 staff and 240 volunteers, and the support base remains highly engaged with the programmes teams.
∎ The Project Coordinator will be working as a senior member of a diverse team who are committed to serve the world`s most vulnerable with practical and compassionate care the Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the The organisation projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Job Responsibilities:
∎ Security Management:
∎ Monitor and review the security status on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the Country Director
∎ Ensure all staff members working in the region and all visitors receive appropriate briefings and on-going training in security-related topics
∎ Oversee and monitor staff adherence to security protocols, including security incident reports
∎ Ensure security plans and protocols for Cox's Bazar are updated and implemented in response to changes in the security situation
∎ Train and support relevant Project Manager(s) in security planning, management, implementation and monitoring
∎ Regularly review, and upgrade as necessary, the security infrastructure of the assigned base in consultation with the Country Director and SMT
∎ Project Management -
∎ Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken
∎ Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal
∎ Support relevant Project Manager(s) in day-to-day decision making as requested
∎ Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors
∎ Maintain an overview of the regional context with a view to the strategic development of new projects both in current sites and in surrounding regions. This may include baseline needs assessments
∎ Support the Country Director in the development and production of new concepts and proposals
∎ Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy
∎ Ensure complete and timely reporting of activities to the organisation, donors, line managers and any other relevant bodies
∎ Ensure all relevant documents related to the designated project(s) are produced and filed according to the organisation and donor guidelines
∎ Representation-
∎ Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, partner NGOs, donors, UN agencies and other NGOs) and represent the organisation at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships
∎ Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues
∎ Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner
∎ Financial Management-
∎ Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines
∎ Working with the relevant Project Manager(s), ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country Director
∎ Monitor the spending of the designated project(s) to ensure they operate in line with the organisation and donor guidelines for financial accounting and reporting practices
∎ Working with the Programme Support Manager regarding base budgets and expenditure
∎ Staff Management-
∎ Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with the organisation guidelines. This includes recruitment, appraisal, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s)
∎ Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff
∎ Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team
∎ Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices
∎ Provide oversight and line manage the Project Manager(s) and Sr. M&E Officer.
∎ Quality Management-
∎ Promote and use the the organisation e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed
∎ Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with the organisation, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of the relevant advisors at HQ regarding quality, strategy and technical guidelines
∎ Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times

Additional Requirements:
∎ Age 28 to 56 years
∎ Both males and females are allowed to apply
∎ 5 years post-qualification experience in a management position, preferably in a relief environment
∎ 3 years overseas work experience with a relief and rehabilitation NGO or other agency engaged in humanitarian aid
∎ Experience of security management in previous roles
∎ Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
∎ Excellent English (spoken and written)

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays, Insurance
∎ Festival Bonus: 1

Application Deadline: 26 Oct 2020

Company Information:
∎ 19 Oct 2020
∎ WORLD CONCERN (Cox's Bazar)
∎ Address : Sikder house,A.K.N.J.C High School Road,Hijolia, Moddhom Raja Palong, Ukhiya,Cox's Bazar
∎ Web : www.worldconcern.org

Category: NGO/Development