Project Coordinator

Job Description

Title: Project Coordinator

Company Name: Breaking the Silence (BTS)

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 74000 (Monthly)

Experience:

• 5 to 7 years

• Master of Social Science (MSS) in Social Science

• Master`s Degree in Social Science or other relevant disciplines, Project Management, or relevant field.

• 5 to 7 years

• 5–7 years of experience, including 2 years in a project leadership role in a national or international NGO.
• Proven experience in training facilitation, child protection, and community development.
• Applicants should have experience in the following area(s): Working experience in Program in a National NGO.
• Women, Person with Disability and Ethnic Minority applicants are encouraged to apply.
• Work experience on child protection system and community development at rural area will give priority in selection process.
• Able to work under pressure and willing to frequent travel to Field area (Sreemangal and Satkhira) in the Project Area.
• Knowledge in community development, ability to work under timeline, facilitating participatory training, conducting the workshop, brainstorming sessions, focus group discussions, simulation, seminars, meetings, strong interpersonal skills, team-building capacity, problem-solving skills.
• Good writing and speaking skills in English and Bangla.
• Must have computer skills in MS Word, Excel, PowerPoint.
• Experience to drive Motorcycle and have valid motorcycle driving license.

Job Context:

Breaking the Silence (BTS) is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 05037, Date: 17 October 2000) and the NGO Affairs Bureau (Registration No. 1642, Date: 20 May 2001). BTS works to establish child rights and prevent child abuse, child sexual abuse, and child marriage; promote child-friendly governance; improve the quality of primary and pre-primary education; prevent violence against women; and empower children and women across Bangladesh.BTS is currently implementing a consortium project titled “Strengthening Community and Institutional Response to Child Sexual Abuse and Exploitation” in partnership with Centre for Women and Children Studies (CWCS) and Nari Maitree (NM). The project will be implemented in Dhaka, Sreemangal, and Satkhira districts, with financial and technical support from GFA Consulting Group, the Fund Management Agency of the Nagorikata: Civic Engagement Fund (CEF), under the auspices of the Swiss Agency for Development and Cooperation (SDC) and Global Affairs Canada (GAC).To lead and coordinate this important initiative, BTS is recruiting a Project Coordinator. The position will be based at the Dhaka Head Office.

Project Name: “Strengthening Community and Institutional Response to Child Sexual Abuse and Exploitation”

Job Location : Dhaka (Head Office)

Working Area: Dhaka, Sreemangal and Satkhira

Job Description / Responsibilities:

The Project Coordinator is the responsible for strategic planning, consortium coordination, safeguarding compliance, donor reporting, and field-level oversight.

KEY AREAS OF RESPONSIBILITIES:

• Lead project planning, budgeting, implementation, and ensure quality and timely delivery.
• Guide and support project staff in executing activities and meeting objectives.
• Maintain communication with government, NGOs, community structures, and other key actors.
• Develop training modules and materials; organize and facilitate training sessions.
• Ensure adherence to financial, administrative, and donor guidelines.
• Implement MEAL systems; track progress and support evaluations.
• Coordinate advocacy initiatives and strengthen referral linkages.
• Prepare project reports and document key learnings.

Detailed Responsibilities:

Coordination and communication:

• Communication and coordination with the project team and management.
• Coordination, liaison & networking with government representatives especially with ‘RC and CIC Service, local elected bodies, law enforcement agencies, Child Welfare Board, Community Based Child Protection Committee-CBCPC, national and international NGOs, and other service providers.
• Represent BTS in field base multi-agency and overall interagency cluster where appropriate;
• Regular visits to project areas.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions;
• Support the PM in reporting to donors through both formal and informal briefings, annual and semi-annual reports, and maintain ongoing dialogue.
• Coordinate and supervise the CP intervention by planning, monitoring, and evaluating project activities following IRC grant agreements and quality standards.

Project Planning and Implementation:

• Ensure the quality, effective, and efficient management of Child Protection (CP) projects at all stages of the project cycle both through staff management and technical supervision.
• Contribute and feed into the project design stage through facilitating and coordinating internal and inter-agency technical needs assessments, drawing lessons learned from previous or external interventions, staff and community consultations (including with children
• Contribute to project development through narrative writing in concept notes and proposals, log frame indicator and target, budget, work plan, procurement, and monitoring & evaluation plan development.
• Lead on implementation of project activities through following up on work plans, expenditure, procurement, progress against indicators, and capacity needs.
• Prepare detailed planning and budgeting of project activities and implement them as per the plan
• Provide technical and supervisory support to ensure the quality implementation of the project activities
• Participate in the planning of new project proposals and the implementation of assessments for new projects based on the strategy approved by the Delegation.
• Coordinate and supervise the CP intervention by planning, monitoring, and evaluating project activities by Development Parnter’s grant agreements and quality standards.
• Assure that child protection standards are understood and applied and support the Team Leaders in establishing a clear referral system
• Coordinate to conduct baseline and end-line study and Service mapping,
• Organize and facilitate capacity-building training for the project staff,
• Organize and facilitate capacity-building events, dialogue, and sharing meetings with the government authorities and relevant stakeholders,
• Assist program staff in planning, implementing, and reviewing project activities, ensuring adherence to technical standards, learning, and good practices.
• Coordinate and supervise the CP intervention by planning, monitoring, and evaluating project activities by Development Parnter’s grant agreements and quality standards.
• Manage the case management component by ensuring proper referrals and follow-. Up
• Prepare, in coordination with key staff, work plans with clear objectives and achievement benchmarks, long-term and short-term priorities, implementation plans, financial projections, and evaluation tools;
• Update, in collaboration with the team, the outputs of the program and propose adjustments if necessary for ongoing activities.
• Constantly updates the Program Director on the project progress or on any modifications that need to be taken regarding the implementation process;
• Ensure the best use of resources and support the Financial Officer in the preparation of sound budgets and monitoring project expenses;
• Prepare, in coordination with key staff, work plans with clear objectives and achievement benchmarks, long-term and short-term priorities, implementation plans, financial projections, and evaluation tools;
• Develop Training and Session guidelines and materials:
• Play a leadership role in developing training modules and session guidelines in a working team.
• Develop materials for training and sessions.
• Capacity building of the staff on both CP technical competencies and professional competencies and receiving regular feedback on their performance with recommendations for improvement.

Finance and Administrative:

• Maintain compliance, rules, and regulations (financial and administrative) of the development partner organization and BTS,
• Manage the recruitment process for any position in the team, including drafting technical tests, and interview questions and following up on screening, shortlisting, interviews, and offers with HR.
• Support to Finance and Admin section in financial and logistics management,
• Support to Finance and Admin section in financial visit/audit.
• Support all financial and accounts-related documentation.

Monitoring & Evaluation:

• Ensure the MEAL system is in place at the project level in line with guidelines and structure developed jointly with the Development Partner,
• Support the project monitoring focal to develop tools including an M & E plan and ensure proper use of those for M&E.
• Coordination of baseline and final evaluation process,
• Ensure all components of the project are monitored and the results are evaluated in line with the indicators.

Facilitate the local-level advocacy process:

• Linkage with multi-stakeholders for referral mechanism,
• Regular visit the RC & CIC, Upazila, and District administration office and ensure communication with them,
• Facilitate joint action with other actors to strengthen the Child Protection System in the working community.

Reporting & Documentation:

• Prepare monthly, quarterly, half-annual, annual, and project completion reports of the project,
• Ensure quality of process and learning documentation.
• Constantly updates the Program Manager on the project progress or any modifications that need to be taken regarding the implementation process.
• Safeguarding Focal Point:
• To play the role of ‘Child Safeguarding Focal Point’ in the mentioned project

Child Protection/ Safeguarding:

• Promote inclusion and equal access for every child, paying particular attention to the most vulnerable and at-risk children and children with disabilities
• Always maintain strict confidentiality regarding information and data of beneficiaries
• Ensure Child Protection Minimum Standards are mainstreamed into all the PSS activities
• Report serious cases of abuse committed against children to the CP Project Manager/coordination team. Strict confidentiality must be respected.
• Fully comply with the BTS Code of Conduct and ensure the Child Safeguarding Policy is always.

Others:

• Be able and willing to respond to natural disasters or emergency situations, when needed and any other task assigned by Supervisor and /or Senior Management of BTS.

Tenure of Services Contract:

• 3 (Three) months probation period. After successful completion of the probation period, based on the performance of the staff and recommendation from the supervisor, the post may be continued till the project’s lifetime.

2 days weekend Office time, Annual Leave, Increment & other facilities will be applicable as per `Recruitment and Human Resource Management Policy` of Breaking the Silence and the facilities will be applicable also based on available resources in the project budget.