Programme Associate

Job Description

Title: Programme Associate

Company Name: Muslim Hands International

Vacancy: 1

Age: At least 22 years

Job Location: Sylhet

Salary: Tk. 45000 - 45000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Master of Development Studies (MDS) in Social Science, Social Work, Statistics, Sociology

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 22 years

Qualifications and Skills:

Educational Requirements:

• Master of Development Studies, Social Science, Social Work, Statistics, Sociology or any other subject under Social Sciences.

• Experience Requirements·       Minimum 3 years of experience in NGOs/INGOs.      

• Prior experience working in child sponsorship, research is desirable.

Technical Skills      

• Proficiency in Canva, with basic video editing skills preferred.

• Basic photography skills required.

• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).

• Knowledge of data collection tools, reporting methods, research and documentation.

• Language Skills: Excellent writing and editing skills in both English and Bangla.

Personal Attributes      

• Strong interpersonal and communication skills. 

• 70% Field visit required for the position holders.·       Commitment to humanitarian values and organizational mission.

• Ability to work independently and as part of a team.

• Strong organizational and multitasking abilities.     

• Problem-solving attitude and adaptability.

• Attention to detail and strong analytical skills.

Organization Overview:

Muslim Hands is a non-profit organization dedicated to providing humanitarian aid and sustainable development projects to communities in need around the world. Muslim Hands is dedicated to alleviating poverty and suffering around the world. With a focus on sustainable development, emergency relief, and community empowerment, Muslim Hands operates in various countries, including Bangladesh, providing aid and support to those in need regardless of race, religion, or gender. With a focus on serving vulnerable populations, Muslim Hands International, Bangladesh operates various programmes aimed at improving education, healthcare, livelihoods, and emergency relief efforts.

Position Overview:

The Programme Associate at Muslim Hands International, Bangladesh will support the implementation, monitoring and reporting of sponsorship and other humanitarian and development programmes under the supervision of the Programme Officer – Sponsorship and Communication. The role involves coordinating with field teams, collecting and managing programme and beneficiary data, maintaining sponsorship records, preparing reports, and ensuring that activities are aligned with organizational goals and donor requirements. The Programme Associate will provide dedicated support to the Sponsorship Programme, including the collection and verification of orphan documentation, uploading required documents to the Muslim Hands donor service system, supporting beneficiary communications and media documentation, and preparing sponsorship activity reports. The role will also assist with budget tracking, proposal development, stakeholder communication and other programme-related tasks while ensuring compliance with organizational policies and standards.

Key Responsibilities:

Project Design & Implementation

• Assist in the design, planning and implementation of development projects under the Integrated Development Programme, ensuring timely delivery of planned outputs.

• Collaborate with local communities, field teams and partners to implement programme activities.

• Monitor and track programme progress, ensuring alignment with programme objectives and donor requirements.

• Support the implementation of assigned programmes and activities as directed by the supervisor.

Orphan Sponsorship Programme

• Support the implementation and day-to-day coordination of the Orphan Sponsorship Programme.

• Coordinate with field staff and relevant stakeholders to collect, verify and maintain required documents and information for sponsored orphans.

• Organize, update and upload required orphan documents, beneficiary profiles, photographs and other supporting information to the Muslim Hands donor service system within the required timelines.

• Maintain updated sponsorship records, including beneficiary status, documentation, visits, sponsorship activities and follow-up actions.

• Coordinate and support home visits, school visits, beneficiary interviews and other field-level activities related to sponsorship documentation and monitoring.

• Support the collection of appropriate photographs and short videos of sponsored orphans and programme activities, ensuring compliance with required consent and safeguarding procedures.

• Edit short beneficiary and programme videos, photographs and other basic communication materials for sponsorship reporting and donor communication, as required.

• Prepare regular sponsorship activity reports, visit reports, updates and other documentation required by Muslim Hands management and donors.

• Support the preparation of beneficiary stories, case studies and programme updates highlighting the educational progress and well-being of sponsored orphans.

Stakeholder Engagement

• Build and maintain effective relationships with local authorities, NGOs, community leaders, schools and other relevant stakeholders.

• Represent Muslim Hands in NGO coordination meetings, community meetings, local networks and relevant forums.

• Travel to different districts as required to conduct home and school visits of orphan children and engage with relevant stakeholders.

• Engage with community members and stakeholders to gather feedback and strengthen programme implementation.

• Organize and coordinate meetings, workshops and events related to programme activities.

Data Collection and Reporting

• Collect, compile, verify and analyze programme data to monitor project indicators, outputs and outcomes.

• Conduct desk research and support field-level data collection to inform programme planning, implementation and reporting.

• Maintain accurate and well-organized programme records, databases and documentation including financial, administrative and beneficiary information.

• Prepare concept notes, progress reports, presentations, case studies, research summaries and other programme documents for internal and external stakeholders.

• Ensure data accuracy, integrity, confidentiality and timely documentation of programme activities and results.

Monitoring

• Assist in monitoring programme activities against approved plans, logical frameworks and performance indicators.

• Support field visits to assess programme implementation, beneficiary needs and the impact of programme activities.

• Document beneficiary feedback, key observations and lessons learned and contribute to their integration into future programme planning and implementation.

Capacity Building:

• Support capacity-building initiatives for field staff and community members to improve project implementation and sustainability.

• Participate in training workshops and knowledge-sharing events within the organization.

• Support the development of communication materials (e.g. SBCC, IEC materials) and strategies to promote programme objectives.

Administrative Support

• Provide administrative support to the Programme Officer – Sponsorship and Communication, including procurement processes and logistical coordination.

• Ensure compliance with organizational policies, procedures and donor requirements in all programme activities.

• Maintain proper filing of programme-related documents and records.

• Perform any other programme or administrative duties assigned by the supervisor.

Gender Equality Commitments

MHI Foster an environment that supports values of women and men, and equal access to information and provide a work environment where women and men must be evaluated and promoted based on their skills and performance. We respect beneficiaries' women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status and value and respect all cultures.

Safeguarding Commitments

The appointee must perform his/her duties in accordance with the Muslim Hands International Code of Conduct and Safeguarding Policy and remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures and conduct yourself in a manner consistent with the Safeguarding Policy.