Personal Secretary to Chairman (PS to Chairman)

Job Description

Title: Personal Secretary to Chairman (PS to Chairman)

Company Name: Shwapnosiri Estates Ltd.

Vacancy: 1

Age: 22 to 30 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Real Estate, Real Estate Startup

• Bachelor/Honors
• Masters

• Bachelor's degree from any recognized university.

• Master's degree in Business Administration, Management or a relevant discipline will be preferred.

• 3 to 5 years
• The applicants should have experience in the following business area(s): Real Estate, Real Estate Startup

• Age 22 to 30 years
• Only Female

Experience

• Minimum 3–5 years of relevant experience as Personal Secretary, Executive Secretary, Executive Assistant, Secretary to Chairman/MD/CEO or similar position.

• Experience in Real Estate, Land Development, Corporate, Group of Companies or similar business environment will be preferred.

Required Skills & Competencies

• Excellent verbal and written communication skills in Bangla and English.

• Excellent MS Office skills, particularly MS Word, Excel and PowerPoint.

• Strong organizational and time-management skills.

• Excellent follow-up and coordination ability.

• Professional telephone and email etiquette.

• Ability to prepare correspondence, reports and presentations.

• Strong interpersonal and relationship-management skills.

• Ability to multitask and work under pressure.

• Strong sense of confidentiality and discretion.

• Smart, professional and well-groomed personality.

• High level of integrity, responsibility and professionalism.

• Ability to handle senior-level stakeholders professionally.

Job Requirements

• Age: 22–30 years.

• Gender: Only Female.

• Must be smart, courteous and professionally presentable.

• Willingness to work according to office requirements.

• Strong sense of responsibility, punctuality and discipline.

Job Context

We are looking for a highly organized, professional, discreet and well-presented Personal Secretary to the Chairman to provide comprehensive secretarial, administrative and coordination support to the Chairman.

The ideal candidate should have excellent communication skills, strong follow-up ability, professional etiquette and the ability to handle confidential information with the highest level of integrity.

Job Responsibilities

• Provide comprehensive secretarial support to the Chairman.

• Manage the Chairman's daily schedule, calendar, appointments and meetings.

• Coordinate internal and external meetings on behalf of the Chairman.

• Prepare meeting schedules, agendas and necessary documents.

• Receive and screen telephone calls, emails, correspondence and visitors.

• Draft, format and review letters, emails, official communications and reports.

• Maintain confidential files, documents and records of the Chairman's office.

• Coordinate communication between the Chairman and internal departments.

• Follow up with department heads and concerned executives on instructions given by the Chairman.

• Prepare follow-up lists and ensure timely completion of assigned tasks.

• Coordinate appointments with clients, business partners, government officials and other stakeholders.

• Maintain proper records of meetings, decisions and action points.

• Arrange travel schedules, transportation, accommodation and related requirements when necessary.

• Prepare presentations, reports and briefing documents using MS Office.

• Handle sensitive and confidential information professionally.

• Ensure timely communication of the Chairman's instructions to relevant personnel.

• Monitor important deadlines, meetings and commitments.

• Provide administrative support for special projects assigned by the Chairman.

• Maintain professional relationships with internal and external stakeholders.

• Perform any other duties assigned by the Chairman.

• Monthly Salary: Negotiable

• Festival Bonus: 02

• Mobile allowance.

• Salary Review: Yearly.

• Training and career development opportunities.

• Other benefits as per company policy.