Personal Secretary / Executive Assistant to Director

Job Description

Title: Personal Secretary / Executive Assistant to Director

Company Name: Meghna Group of Industries.

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Multinational Companies, Group of Companies

• Bachelor/Honors

• At least 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Multinational Companies, Group of Companies

• Excellent written and verbal communication skills in English and Bangla.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Tech-savvy, detail-oriented, and capable of working under pressure.
• Must demonstrate the highest level of confidentiality, integrity, and trustworthiness.

Job Context:

Meghna Group of Industries (MGI), one of the largest and most diversified conglomerates in Bangladesh, is looking for a smart, proactive, and tech-savvy professional to work as Personal Secretary / Executive Assistant to one of its Directors.

This is a full-time, on-site role based in Dhaka that requires excellent communication, documentation, and coordination skills. The position involves approximately 80% work-related executive support and 20% personal assistance, helping the Director manage his professional schedule, communications, and personal errands efficiently. The ideal candidate must be organized, detail-oriented, discreet, and capable of handling sensitive business and personal information with complete confidentiality.

Job Responsibilities:

• Manage the Director’s daily calendar, appointments, meetings, and reminders to ensure efficient time management.
• Prepare agendas, notes, reports, and presentations; ensure the Director is briefed before meetings.
• Handles professional correspondence, emails, and calls on behalf of the Director with accuracy and professionalism.
• Collect, summarize, and organize information from departments to support management decisions.
• Coordinate local and international travel arrangements (tickets, visas, accommodation, itineraries).
• Maintain well-structured records and filing systems (digital and physical) for business and personal documentation.
• Handle confidential and sensitive information with utmost discretion and reliability.
• Assist in personal scheduling (appointments, bills, minor errands) as part of limited personal support duties.
• Utilize modern productivity and collaboration tools (Microsoft Office, Google Workspace, etc.).
• Anticipate the Director’s needs and take proactive steps to ensure seamless daily operations.