Personal Assistant to the President & Provost
Job Description
Title: Personal Assistant to the President & Provost
Company Name: Universal College Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor's degree completed in English, experience of overseas education would be an advantage;
Job Context:
∎ Version: 1.0
∎ Effective Date: 15/07/2023
∎ Amendment Date: N/A
∎ Key Internal Relationships: All Departments and colleagues across the College, the Board, and students.
∎ Key External Relationships: Parents, partner institutions, scholarly, professional and accreditation bodies, commercial, governmental and non-profit organisations, etc.
∎ Working Hours: Weekdays, evenings and some weekends as directed by the President & Provost
Job Responsibilities:
∎ The Personal Assistant (PA) to the President & Provost will provide high-level administrative support and be responsible for ensuring the efficient operation of all aspects of the President & Provost's Office. The PA will act as the P&P's trusted representative, effectively managing and monitoring tasks and projects, coordinating and recording meetings, and maxmising the P&P's capacity by optimising the use of time and resources. The PA will be proactive, conscientious, and will tackle administrative tasks efficiently and to the highest standards. The PA will represent the P&P in many different forums and will be capable of handling confidential and personal matters with professionalism and integrity. The role requires exceptional organizational skills, strong initiative, and the ability to navigate a complex working environment with emotional awareness, diplomacy and firmness when required. This job description is not exhaustive and from time to time the post holder will be given other duties commensurate with the level of the post as may reasonably be assigned by the P&P.
∎ Administration, Planning & Analysis:
∎ Manage the P&P's diary, schedule appointments, make travel arrangements, and ensure that time and resources are used efficiently within the context of the College Annual Plan (CAP);
∎ Co-ordinate and contribute to the annual planning process, proactively anticipate and schedule activities for the P&P, monitor the progress of the CAP and advise on adjustments as necessary;
∎ Plan, arrange or oversee the arrangement of meetings, conferences, and other events for the P&P, including staffing, logistics, agendas, materials, etc;
∎ Analyse data and information, and conduct research to support decision-making processes.
∎ Prepare and organise briefings, summaries, documents, reports, presentations, etc for the P&P;
∎ Handle incoming and outgoing calls and correspondence on behalf of the P&P, ensuring timely responses and follow-ups;
∎ Maintain confidential records and files, ensuring their accuracy and accessibility for the P&P.
∎ Liaison & Communication:
∎ Act as the primary point of contact between the P&PO and internal/external stakeholders;
∎ Communicate the P&P's decisions, instructions, and requests to appropriate individuals or Departments within and outside the institution;
∎ Collaborate with colleagues and contacts to ensure that the P&P's decisions are executed promptly, correctly and efficiently, and completed in a timely fashion;
∎ Build and maintain relationships with key stakeholders, both internal and external, on behalf of the P&P;
∎ Liaise with government agencies, partner institutions, external organisations, etc to foster collaboration and partnerships.
∎ Co-ordination & Representation:
∎ Convene and attend meetings on behalf of the P&P, when necessary taking minutes, and provide summaries and action points;
∎ Represent the P&P in select forums, conveying the P&P's views and directives effectively.
∎ Task & Project Management:
∎ Receive and process requests directed to the P&P, determining the appropriate course of action and routing or delegating as appropriate;
∎ Co-ordinate with internal and external parties to ensure tasks assigned by the P&P are executed promptly, accurately, efficiently and on time;
∎ Assist the P&P in planning and managing special projects, initiatives, events, etc;
∎ Monitor progress on assigned tasks, following up to ensure timely completion, and providing status updates to the P&P;
∎ Crisis Management:
∎ Assist the P&P in handling urgent or crisis situations, coordinating appropriate responses and communicating with relevant parties;
∎ Maintain preparedness for emergency scenarios and provide support as needed.
∎ Fiduciary & Financial Management:
∎ Handle sensitive information, data and personal matters with the utmost confidentiality and discretion;
∎ Maintain accurate records of P&PO all activities;
∎ Assist in managing the P&PO's budget, tracking expenses, processing financial transactions, ensuring adherence to financial policies, and keeping accurate records of all transactions.
Additional Requirements:
∎ Previous experience working as an Office Manager or supervisor, or as a Personal Assistant, or in a similar executive support role, experience working in a multinational or a domestic organisation dealing internationally would be an advantage;
∎ Excellent command of written and spoken English, fluency in Bangladeshi, knowledge of additional languages would be advantageous, but is not essential;
∎ A record of exceptional organisational and time management skills, with the ability to prioritise effectively, to track tasks to completion, and ensure time and quality targets are achieved;
∎ Proven capacity to establish a professional rapport quickly with many different people, high level communication and interpersonal skills, and the authority to represent the President & Provost;
∎ Demonstrated positive personal work ethic, attention to detail, a high level of discretion, confidentiality, and integrity;
∎ Good understanding of Microsoft Office applications.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 10 Jul 2023
Company Information:
∎ 27 Jun 2023
∎ Universal College Bangladesh
Category: Education/Training
: If you think you have what it takes to be successful in this challenging role and if you have the above-mentioned criteria, please send your CV to career@ucbbd.org
Deadline Expired on 10th Jul 2023
More jobs of Universal College Bangladesh
Similar Jobs
Keywords:
bd job, bd job bangladesh, bd job bd, bd jobs bd, bdbd jobs, bdesh job, bdjob, bdjobs bangla, bdjobs bangladesh, bdjobs of bangladesh, all job, all jobs, all jobs teletalk, bd govt job, bd job circular, bd job today, bdjob circular, bdjobs circular, bdjobstoday com, brac ngo career, electronic recruiting, government bd jobs, govt job circular, govt job circular 2024 bangladesh, govt jobs in bangladesh, jo bs, job circular, job circular 2024, job circular2024, jobs circular 2024, sign in bd jobs, teletalk jobs, teletalkjob, www bd jobs, www bdjob com bd, www bdjobs bd, www bdjobstoday com, all government job circular, all government job circular 2024, all government jobs, all government recruitment, all govt job circular, all govt job circular 2024, all govt recruitment, all job circular, all job circular 2024, all job login, all jobs account, all jobs circular 2024, all jobs login, alljobs teletalk com bd, bangla job circular, bangla job news, bangla job newspaper, bangladesh all job, bangladesh job circular, bangladesh job circular 2024, bangladeshi job website, banglalink career, banglalink job, bank job circular, bd all job, bd application, bd driver job, bd government job circular, bd government job circular 2024, bd govt job bdgovtjob net, bd govt job circular 2024, bd govt jobs circular, bd job app, bd job chittagong, bd job dhaka, bd job garments, bd job in khulna, bd job news bangla, bd job newspaper, bd job rajshahi, bd job site, bd job sylhet, bd job vacancy, bd job's com, bd jobs apply online, bd jobs chittagong, bd jobs circular 2024, bd jobs dhaka, bd jobs in garments, bd jobs today dhaka, bd jobs today ngo, bd jobs website, bd jobscom, bd online job for students, bdjob account, bdjob today, bdjobs account create, bdjobs brac, bdjobs com limited, bdjobs com online job posting, bdjobs govt, brac job, brac jobs circular, brac ngo job, canadian job bank, career at walton, career in bangladesh, dc office job circular 2024, dhaka work, driving job in bangladesh, eastern bank job openings, ebl bank career, freelancing bd, freelancing from bangladesh, freelancing in bangladesh, gov all job, government government job, government j, government jobs 2024, government jobs 2024, government jobs circular 2024, government jobs government jobs, government's job, govt govt jobs, govt j, govt job circular 2022, govt job circular 2024 bangladesh, govt job job, govt jobs 2024, govt jobs circular 2024, govtjobs 2024, home work job, jamuna group job circular, job bank, job bank job bank, job bank jobs, job bd gov, job circular 2024 bangladesh, job in dhaka, job in dhaka city, job in khulna, job in rajshahi, job in sylhet, job in sylhet city, job news, job news in bd, job news today, job newspaper, job newspaper bangladesh, job newspaper today, job offer in bangladesh, job opportunity in bangladesh, job portal in bangladesh, job site in bangladesh, jobs in bangladesh, jobs in chittagong, jobs in garments, jobs in ngo, jobs in rajshahi city, jobs teletalk, jobs un, jobsite bangladesh, largest job site of bangladesh, largest jobsite in bangladesh, latest job circular, my bd jobs, my bdjobs, new government job circular, new govt job circular, new govt job circular 2024, new job circular, new job circular 2024, new jobs circular 2024, ngo development, ngo job circular, ngo job circular 2024, ngo jobs in bangladesh, online job bd, online job in bangladesh, online jobs for students in bangladesh, online jobs online, part time job in dhaka, pharmaceutical job circular, recent government job circular, recent govt job circular, recent job circular, recent job circular 2024, recent ngo job circular, teletalk all job, teletalk job circular, teletalk job portal, today bd job circular, today job circular in bangladesh, today jobs circular, un jobs in bangladesh, walton job circular, work jobs, www bd job circular 2024, www bdjobs com 2024, www bdjobstoday com 2022, www job bd com, www jobs bd com, www teletalk com bd job circular, all bd job circular 2024, all govt job bd, all govt job circular 2022, all job circular 2022, all job circular in bangladesh, all teletalk jobs, alljobs by teletalk, alljobs circular bd, alljobs teletalk bd, australia job site, australia job vacancy, bangla cyber job, bangla job cyber, bangla jobs, bangladesh cyber, bangladesh freelancing site, bangladesh government job, bangladesh govt job circular, bangladesh govt job circular 2024, bank careers, bd govt circular, bd govt job circular 2021, bd govt job circular 2022, bd govt job news, bd govt job today, bd govt jobs 2024, bd job circular 2022, bd job com today, bd job cyber, bd job gov, bd job gov bd, bd job news today, bd job teletalk, bd jobs gov bd, bd jobs government, bd jobs teletalk, bd new job circular, bd teletalk job, bd work, bdgovt job, bdjobs teletalk, bdjobstoday company, call center job, canada job vacancy, career jobs, carers jobs, company job, corporate jobs, ctg jobs, cyber bangla job, cyber jobs, data entry jobs from home in bangladesh, data entry jobs in bangladesh, data entry jobs online bangladesh, easy jobs, finance job, gov job circular in bangladesh, government job apply, government job bangladesh, government job circular bd, government job circular in bangladesh, government job circular today, government jobs 2022, government jobs bd, government jobs com, govt bd job circular 2024, govt job apply, govt job circular 2022 bangladesh, govt job list in bangladesh, govt job news bd, govt jobs com, govt vacancy today, hot jobs, international job sites, international jobs, international jobs in bangladesh, international ngo jobs in bangladesh, jago jobs, jagojobs, job advertising, job circular 2022, job hunter sites, job in australia, job in security guard, job listing, job listing websites, job offers, job opportunities, job opportunities in canada, job opportunities in japan, job portal, job posting, job site, job sites online, job vacancies, job website, jobs 2024, jobs cyber, jobs in canada, jobs online, jobs today, latest govt job circular, my job, my jobs, need job, new government jobs, new government jobs 2024, new govt jobs 2024, new job circular 2022, new job circular in bangladesh, new jobs, new jobs 2024, news govt job, ngo jobs today, office assistant job, office jobs, online job application, online job bd at home for students in bangladesh, online job work from home, online jobs home, online jobs work from home in bangladesh, online work from home in bangladesh, part time job in bangladesh, part time jobs for students in dhaka, plan international jobs, private company job, private job, recent govt job circular 2024, recent job circular 2022, site jobs, student job bd, student part time job in bangladesh, supervisor job, teletalk bd jobs, teletalk govt job, teletalk job account, teletalk job apply, teletalk job bd, today government job, today govt job circular, today govt jobs, top 10 government job in bangladesh, work bd, work for home online, work from home jobs dhaka, work from home jobs in bangladesh, work fromhome, work online jobs, www all job teletalk com bd, www gov job com, www government job, www job gov bd, , bd job bangladesh, all jobs teletalk, bd govt job, bd job circular, bd job today, brac ngo career, govt job circular, job circular, teletalk jobs, bangla job circular, bangladesh all job, bd job chittagong, bd job dhaka, bd job in khulna, bd job rajshahi, bd job sylhet, career at walton
