Officer (Finance & Admin)
Job Description
Title: Officer (Finance & Admin)
Company Name: Uttaran
Vacancy: 01
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Master's level preferred in MBA or business study/ Accounting/ finance in reputed university.
Experience Requirements:
∎ At most 5 year(s)
Job Context:
∎ Uttaran is an NGO working Bangladesh since 1985 (www.uttaran.net). Uttaran is a people cantered organization using a rights based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran is implementing a project in Cox`s Bazar which is funded by UNDP. Overall objective of the project is "to improve economic stability, women`s empowerment and local capacity for harnessing opportunities from blue economy contributing to local and notional economic growth". Targeted beneficiaries: Learner to work on Dry Fish business,Street food vendors, Young entrepreneurs, Female participation must at least 40% at all levels.
∎ Expected Starting Date: December 01, 2022
∎ Duration of the Service: 03 Months ( Highly possibility to extension)
∎ Working Station: Uttaran Office, Cox`s Bazar.
∎ Report to: Project Coordinator/Uttaran Management
∎ Job Location: Cox`s Bazar district
Job Responsibilities:
∎ The Finance & Admin Officer will be overall responsible for the project Finance and its effective management including financial planning, monitoring, analysis, reporting, strategic discussions and issue based decision making. The Finance Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include: Donor liaison, financial reporting, negotiation; communication with different units/departments. Provide leadership and coordination in the administrative, organizational planning, accounting and budgeting efforts of the Organization. The Finance Officer will also be responsible to manage the implementation of different projects finance for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of emergency responses and donors' compliance aspects; ensure project financial monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.
∎ Finance & Admin Officer will be responsible for the following tasks:
∎ Budget Follow-up: Prepare periodic (Monthly/Quarterly) budget variance analysis reports, prepare and revise annual budget as per need,
∎ Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator,
∎ Review the budget variance (under/Over spent) in the Budget line item.
∎ Books of Accounts & Reporting: Check & ensure all bill voucher, finance documentations are made available on demand,
∎ Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers,
∎ Ensure all receipts and follow up of settlements of advances and evidences,
∎ Ensure all payments are charged into approved budget line,
∎ Ensure timely and properly deduction of supplier's VAT, TDS and personal Tax, and deposit of taxes timely and preserves the all relevant documents,
∎ Ensure fund request, financial report and relevant documents are prepared in time,
∎ Maintain all kinds of banking transactions and associated tasks including bank reconciliation,
∎ Maintain Tally Accounting Software in Accounting.
∎ Program support and Documentation: Conduct field visit to examine the financial documents, verification, provide feedback and support to financial dealings at all level,
∎ Ensure delivery of classified financial data to program and Line Manger,
∎ Follow up day to day expenses/financial operation and advice to improving the lack and internal control system,
∎ Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports,
∎ Maintain liaison with central administration, finance and human resource departments.
∎ Compliance: Ensure scrutiny of budget request/bills/payment requests and availability of budget,
∎ Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies,
∎ Contribute opinion in improving internal control systems, financial discipline, transparency and accountability,
∎ Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations,
∎ Review financial monitoring report and follow up the compliance
∎ Fixed Asset: Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department,
∎ Reviews periodically inventory/stock management
∎ Assistance to Auditors: Ensure all financial documentations are made available on demand of auditors,
∎ Response to audit queries and observation in consultation with organization's Manager Finance & Accounts,
∎ Support to organization in executing and follow up audit recommendations
∎ Requirement of Donor: Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Coordinator Finance & Accounts,
∎ Ensure the reimbursements are adjusted with proper account,
∎ Coordinating with the Organization Head office and as well as donor office in officials relating to financial matters
∎ Others: Attend different project meetings, finance meeting and donor meeting,
∎ Attend capacity building training, orientation and events,
∎ Specific tasks assigned by organization's Coordinator Finance & Accounts,
∎ Any other assignments of organization management,
∎ Coordinate and cooperate with project staff and finance department for smooth project financial operation.
Additional Requirements:
∎ Age at most 45 years
∎ At-least 5 years of experience in development organization in the field of Accounts/ Finance
∎ Previous work experience with Finance officer in INGOS/NGOS
∎ previous work experience in emergency settings
∎ Fluently spoken and written English
∎ Dynamic individual with a demonstrated ability to achieve results in a demanding and difficult environment
∎ Practical, quick, reasoning skills; must be able to communicate with all parties of the project
∎ Demonstrated ability for people management
∎ A team player; committed to motivating and leading staff
∎ Clear understanding of the working of Donors grants and their perspective, requirements and standard
∎ Able to work and manage in a hardship post and willingness to frequently travel in and out of field Good computer skill is an additional qualification
∎ Willing to travel in remote areas
∎ Willingness to be based in the field.
∎ Commitment to working with Humanitarian organization.
Salary:
∎ Monthly salary BDT. 37,500/- including all benefits.
Compensation & Other Benefits:
∎ As per Uttarans Policy and Project Design.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 28 Nov 2022
Company Information:
∎ 20 Nov 2022
∎ Uttaran
∎ Address : Uttaran Dhaka Office: Flat-B1, House-32, Road-10/A, Dhanmondi, Dhaka- 1209
∎ Web : www.uttaran.net
∎ Business : Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.
Category: Accounting/Finance
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