Office Assistant, Operations Department
Job Description
Title: Office Assistant, Operations Department
Company Name: Action Contre la Faim (ACF)
Vacancy: 01
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Bachelor of Business Administration (BBA)
∎ Experience in office administration or relevant field is preferred
∎ Working knowledge of office equipment
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ CONTRACT DURATION: 31st December, 2020
∎ START DATE: As Soon As Possible
∎ LOCATION: Cox`s Office
∎ CONTRACT TYPE: Fixed Term
∎ Organizing the office and assisting the Office manager, to optimize processes of domestic travel for ACF staff and visitors, training and workshop arrangements, sorting and distributing communications and supporting documents in a timely manner.
Job Responsibilities:
∎ Objective 1: Assist travel arrangements, accommodation and appointments at base level
∎ Handle and oversee all travel arrangements (air, hotel or guest house, etc.)
∎ Negotiate contracts or rates with travel service providers
∎ Provide assistance on travel documents, insurance, etc.
∎ Ensure compliance in all aspects of travel procedures
∎ Drive continuous improvement of travel programs
∎ Objective 2: Assist staff trainings arrangement
∎ Organize training events by scheduling travel arrangements, making venue arrangements, transportation arrangement and scheduling meeting and training room time for various training events
∎ Prepare Meeting and Training Rooms, straighten up and restock meeting and training rooms, refilling supplies, and performing light custodial tasks as needed to keep these areas clean and well-organized
∎ Settlement of supplier
∎ Objective 3: Office Assistant
∎ Organize office and assist colleagues and visitors in ways that optimize procedures;
∎ Perform general office clerk duties and errands
∎ Manage Store operations of office supplies
∎ Monitor level of supplies and handle shortages
∎ Resolve office-related malfunctions and respond to requests or issues
∎ Coordinate with other departments to ensure compliance with established policies
∎ Objective 4: Assist Divisional Director in day to day Secretarial Jobs
∎ Maintain files and keep correspondence and reports available for reference.
∎ Organizing and maintaining diaries and making appointments
∎ Preserve all confidential files and documents
∎ Coordinate with management team as per requirement
∎ Maintaining privacy, secrecy as well as maintain official norms and principle
∎ Should be flexible for taking any other tasks to be assigned
∎ Objective 5: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity
∎ Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries
∎ Ensure the incorporation of gender equity principles in all policies and activities
∎ Encourage the participation of all genders in meeting and on committees
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability
Additional Requirements:
∎ Thorough understanding of office management procedures;
∎ Excellent organizational and time management skills
∎ Analytical abilities and aptitude in problem-solving
∎ Excellent written and verbal communication skills
∎ Basic level of English (spoken and written)
Salary: Tk. 36574 (Monthly)
Compensation & Other Benefits:
∎ Festival Bonus: 1 month Gross salary every year
∎ Provident Fund: 7.5% of Basic Salary
∎ Performance Bonus: from 30 % to 80% of monthly Gross salary per year depending on performance
∎ End of Contract Benefits: As per organization policy
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year)
∎ 18 days of paid annual leave per year
∎ 10 days of paid casual leave per year
∎ 14 days of paid sick leave per year
∎ Paternity Leave, Compassionate Leave, Maternity Leave and Marriage Leave
∎ Birth Allowance and Marriage Allowance
∎ Mobile Allowance and Food Allowance
∎ Free and unlimited access to the certifying e-learning platform Cross knowledge
Application Deadline: January 19, 2020
Company Information:
∎ Action Contre la Faim (ACF)
∎ Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Web : www.actioncontrelafaim.org
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 19th Jan 2020
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