Job Description
Title: MIS and Documentation Officer
Company Name: DESHA Shechsashebi Artho-Samajik Unnayan O Manobik Kallyan Sangstha
Vacancy: 1
Age: at most 40 years
Location: Kushtia
Minimum Salary: Tk. 50000 (Monthly)
Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency
Published: 19 May 2025
Education:
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
Requirements:
Additional Requirements:
∎ Age at most 40 years
∎ Maximum 40 years of age on the last date of application.
∎ Strong technical knowledge in reporting through online-based management information system.
∎ Excellent competencyin working with MS Office packages.
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox.
∎ Strong analytical capacity using SPSS/STATA would be and added advantage.
∎ Good interpersonal and communication skills.
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Maximum 40 years of age on the last date of application.
∎ Strong technical knowledge in reporting through online-based management information system.
∎ Excellent competencyin working with MS Office packages.
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox.
∎ Strong analytical capacity using SPSS/STATA would be and added advantage.
∎ Good interpersonal and communication skills.
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
Responsibilities & Context:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively.
∎ Monitor the implementation of project-level activities by visiting the fields frequently.
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols.
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms.
∎ Proper archiving/preservation of collected data to meet the periodic data needs.
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants.
∎ Implement the real-time data collection using tab/mobile applications.
∎ Input verified data into relevant databases or software systems.
∎ Perform data cleaning to remove duplications, errors, or inconsistencies.
∎ Ensure that the integrity of data is maintained throughout the entry process.
∎ Maintain organized and accessible records of all data and activities.
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report.
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management.
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines.
∎ Capture key lessons, document best practices and case stories.
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination withPKSF regarding monitoring, evaluation, reporting, and documentation as well asmakeextensive field visitson a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of DESHA.
∎ DESHA Shechsashebi Artho-Samajik Unnayan O Manobik Kallyan Sangstha is going to implement a sub-project titled ‘Promoting resilient green growth in beef fattening sub-sector through ensuring RECP’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Cattle and Buffalo sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and DESHA Shechsashebi Artho-Samajik Unnayan O Manobik Kallyan Sangstha.
∎ Work Station: DESHA’s Working Area; extensive field visit is required.
∎ Assignment Duration: The employee will initially be hired for a one-year term, with the possibility of extending the contract till30 June 2028, based on satisfactory performance.
∎ Responsibilities :
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping :
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively.
∎ Monitor the implementation of project-level activities by visiting the fields frequently.
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols.
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms.
∎ Proper archiving/preservation of collected data to meet the periodic data needs.
∎ Data Verification, Entry and Cleaning :
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants.
∎ Implement the real-time data collection using tab/mobile applications.
∎ Input verified data into relevant databases or software systems.
∎ Perform data cleaning to remove duplications, errors, or inconsistencies.
∎ Ensure that the integrity of data is maintained throughout the entry process.
∎ MIS Reporting and Documentation :
∎ Maintain organized and accessible records of all data and activities.
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report.
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management.
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines.
∎ Capture key lessons, document best practices and case stories.
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities :
∎ Maintain liaison and coordination withPKSF regarding monitoring, evaluation, reporting, and documentation as well asmakeextensive field visitson a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of DESHA.
Compensation & Other Benefits:
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
Employment Status: Full Time
Job Location: Kushtia
Apply Procedure:
Email your CV:
∎ Send your CV to the given email [email protected]
Hard Copy:
∎ Qualified women are strongly encouraged to apply.Own Motorcycle with Valid Driving Liscence will be given preference. DESHA authority reserves the right to cancel one or any applications at any stage of the recruitment process. Interested applicants for the position should apply within 01 June 2025 with updated Curriculum Vitae, latest Passport Size Color Photo (2 copy), Photocopy of National Identity, Birth Certificate, Educational Certificates, other necessary documents send to the following address: Deputy Director (HRD & Admin), DESHA, DESHA Tower, Upazilla More, Kushtia-Jhenidah Highway, Kushtia or e-mail to [email protected].
Company Information:
∎ DESHA Shechsashebi Artho-Samajik Unnayan O Manobik Kallyan Sangstha
∎ DESHA Tower, Upazilla More, Kushtia-Jhenaidah Highway
∎ DESHA is a Non-Profit, Non-Government Organization established in the year of 1986 by some local development workers for the socio-economic upliftment of the poor and landless people of the area. The Organization since its inception has been working for institutions building of the poor with special emphasis on distressed women, girls and disadvantaged children. Main thrust of DESHA`s program is to organize the rural poor men and women into groups in order to enable them to manage and control for themselves, identify their problems and also find out solutions as assertive population.
The socio-economic situation of DESHA?s working area is very backward, endless poverty, unemployment, malnutrition, illiteracy, absence of major population from social decision making process and resource constraints are some major problems in the area. There exist great inequalities in the land, income distribution, education and control over production resources among the poor and rich.
Women constitute half of the total population of poorer section are underprivileged, illiterate, ignorant much more than their male counterpart. Prejudices and lack of training, consciousness, and income-earning opportunities have made them dependent on others. Women have a little scope of earning independently though they have potentialities to do income generation activities. With this socio-economic reality of the area DESHA started functioning in the year 1986 with some committed social workers and development leaders to facilitate the target people towards sustainable development and social transformation.
Address::
∎ DESHA Tower, Upazilla More, Kushtia-Jhenaidah Highway
∎ DESHA is a Non-Profit, Non-Government Organization established in the year of 1986 by some local development workers for the socio-economic upliftment of the poor and landless people of the area. The Organization since its inception has been working for institutions building of the poor with special emphasis on distressed women, girls and disadvantaged children. Main thrust of DESHA`s program is to organize the rural poor men and women into groups in order to enable them to manage and control for themselves, identify their problems and also find out solutions as assertive population. The socio-economic situation of DESHA?s working area is very backward, endless poverty, unemployment, malnutrition, illiteracy, absence of major population from social decision making process and resource constraints are some major problems in the area. There exist great inequalities in the land, income distribution, education and control over production resources among the poor and rich. Women constitute half of the total population of poorer section are underprivileged, illiterate, ignorant much more than their male counterpart. Prejudices and lack of training, consciousness, and income-earning opportunities have made them dependent on others. Women have a little scope of earning independently though they have potentialities to do income generation activities. With this socio-economic reality of the area DESHA started functioning in the year 1986 with some committed social workers and development leaders to facilitate the target people towards sustainable development and social transformation.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 1 Jun 2025
Category: NGO/Development
