Manager - Finance & Admin

Job Description

Title: Manager - Finance & Admin

Company Name: JAAGO Foundation Trust

Vacancy: 2

Job Location: Chattogram, Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (MCom) in Accounting, Finance

Experience Requirements:
∎ 3 to 5 year(s)

Job Context:
∎ The Finance and Admin Manager will be responsible for preparing the project budget and its revision, reviewing bills, processing payments and ensuring recording entries in the corporate system (Zoho books), monitoring expenses, and ensuring compliance, particularly in managing USAID Grants & Cooperative Agreements in terms of interpreting of 2 CFR 200 Subpart E and understand what other rules and requirements the recipient need to adhere to related to restrictions and ineligible items/equipment, International travel and Fly America Act, USAID financial management (cost principles, standard provision and indirect costs), Procurement and 22CFR228 as well as Audit.; ensuring fund disbursement to hub offices; preparing monthly financial reports for the project as well as donors; conducting periodic field visits and supporting hub offices on financial and administrative procedures.
∎ The Finance and Admin Manager is also responsible for ensuring all sorts of statutory requirements of Bangladesh e.g., VAT (VAT coupon management), TAX (including foreign tax reporting), NGOAB, etc.

Job Responsibilities:
∎ Prepare project budget including budget narrative and its revision as and when needed.
∎ Prepare fund requests and ensure to submit to donors.
∎ Ensure preparation of pipeline projection or cash forecast if needed.
∎ Keep a record of receiving funds from donors. Ensure to prepare a reconciliation statement for receiving including its interest, if any.
∎ Manage the project grant/fund and obligations.
∎ Prepare donor financial reports and ensure to submit to donors on time.
∎ Prepare the monthly financial report and forward it to Program Director. Work with the project team for the variance, if any.
∎ Responsible for analyzing the expense each month, making corrections/re-class for any wrong charging.
∎ Prepare monthly VAT coupon usage report and ensure to submit to donors on a monthly basis.
∎ Prepare yearly foreign tax reporting and submit it to the donor.
∎ Assist in providing the statement or information required by JAAGO HQ finance or donors on submission of the financial reporting.
∎ Prepare a report archive for keeping all soft and hard copies of reports.
∎ All bills/invoices are checked and processed in time with complying with the corporate and statutory as well as donor requirements.
∎ Ensure to prepare monthly staff salaries for the project and that salaries are posted to staff's personal accounts on due time.
∎ Track expenses and prepare fund requirements for implementing the project activities.
∎ Ensure charging following the approved project budget and COA.
∎ Ensure fund disbursement for hub offices within three days after receiving the fund request/payment request from the hub.
∎ Checking sub-offices vouchers and ensuring payment to vendor/staff within three days after receiving the voucher/payment request.
∎ Ensure recording of project expenses and staff salary to Zoho Book.
∎ Pay periodic visits to hub offices.
∎ Ensuring issuing VAT coupons to vendors/consultants for settling the VAT
∎ Closely work with Govt. Liaison Team of JAAGO Foundation Trust in preparation of project documents like FD-2 and FD-6 and ensure submission to NGOAB for approval to implement the project, if required.
∎ Ensure all sorts of NGOAB requirements are on time.
∎ Ensure submission of VAT coupon used the report to the concerned authority.
∎ Maintain documentation and keep records per local law.
∎ Prepare the statements/information required by the audit team to be furnished in time both for internal and external audits.
∎ Act as per Audit Action lists and corrective measures are taken within the stipulated time.
∎ Ensure NGOAB audit and donor audit on time as necessary
∎ Check/review PR in compliance with the approved budget for all kinds of procurement in terms of interpreting 22CFR228.
∎ Ensure that quarterly procurement is done according to the approved Budget.
∎ Ensure all the project vehicles including motorcycle-related documents are updated and copies of those kept in respective files.
∎ Monitor the record keeping of inventory (Stationary, Office maintenance, etc.), Inventory management system (IMS) and its report preparation.
∎ Assist procurement and admin teams in reconciling the annual inventory report and preparing a report on the basis of the reconciliation.
∎ Assist the procurement team in facilitating procurement for the project
∎ Accomplish other assignments needed for the day-to-day operation and as delegated by the Program Director.
∎ Maintain liaise with other JAAGO Foundation Trust staff as necessary for the accomplishment of project work.

Additional Requirements:
∎ Age at most 40 years
∎ Preferably, experience working in the finance department at the development sector or NGOs;
∎ Knowledge about financial software (Zoho Book) will be considered an added advantage;
∎ High ethical and moral standards;
∎ Proficiency in the use of Microsoft Office (Word, Excel and PowerPoint) is essential;
∎ Manage Tax and VAT-related issues of the projects and support activity with the NGO affairs bureau as a team member;
∎ Self-motivated, energetic and a team player;
∎ Prepared to undertake frequent field visits and extensive travel;
∎ Strong analytical and problem-solving skills;
∎ Excellent knowledge of USAID Rules and regulations.

Salary: Tk. 40000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Online Job Posting.

Application Deadline: 14 Dec 2023

Company Information:
∎ 18 Nov 2023
∎ JAAGO Foundation Trust
∎ Address : House#57, Road#7/B, Block#H, Banani

Category: NGO/Development

: Urgent hiring on a rolling basis!


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