Junior Executive, Probation Department

Job Description

Title: Junior Executive, Probation Department

Company Name: Prochito IMC Ltd.

Vacancy: --

Age: Na

Job Location: Dhaka (Khilkhet)

Salary: --

Experience: --

Published: 2026-09-08

Application Deadline: 2026-09-22

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

1. Probation Records & Data Management

• Maintain accurate and up-to-date records of students on academic probation.

• Update probation status, academic progress, warnings, and related information in the designated university systems.

• Prepare lists, reports, statistics, and summaries relating to probation students as required.

• Ensure accuracy and consistency of probation-related data across relevant records.

2. Student Communication & Support

• Communicate with probation students regarding their academic status, applicable requirements, deadlines, and university procedures.

• Respond to routine queries from students and guide them to the appropriate office/person when further assistance is required.

• Assist in arranging counselling, advising, or other academic support where applicable.

3. Monitoring & Follow-up

• Monitor compliance with probation-related academic requirements and deadlines.

• Follow up on required forms, undertakings, advising records, and other relevant documents.

• Track students' academic progress and prepare follow-up information as directed by the Registrar.

4. Coordination with Other Offices

• Coordinate with Faculties and related Departments, and other relevant offices regarding probation-related matters.

• Facilitate timely processing of approved probation-related actions.

• Provide necessary information to authorized offices while ensuring confidentiality and adherence to university policy.

5. Documentation & Reporting

• Maintain proper filing and documentation of probation-related correspondence and records.

• Assist in preparing reports, meeting documents, notices, and other official communications.

6. Administrative Support

• Assist in implementing decisions and instructions relating to academic probation.

• Maintain a systematic record of pending cases and ensure timely follow-up.

• Perform other duties related to probation administration as assigned by the competent authority.