Information Management Assistant

Job Description

Title: Information Management Assistant

Company Name: Enroute International Limited

Vacancy: --

Age: At least 28 years

Job Location: Cox`s Bazar

Salary: Tk. 77350 (Monthly)

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO, Consulting Firms, Manpower Recruitment

• Bachelor of Science (BSc) in Computer Science, Urban & Regional Planning, Geography
• Diploma

• Bachelor’s degree in Information Management, Geographic Information Systems, Computer Science, Urban and Rural Planning, Geography, or a related field from an accredited academic institution with two years of relevant professional experience; or

• School diploma University degree in the above fields with four years of relevant professional experience.

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO, Consulting Firms, Manpower Recruitment

• Age At least 28 years

Experience Requirements:

• Experience working in emergency response, humanitarian operations, or development programmes, with a focus on data management or information management in crisis, post conflict, and other displacement settings.

• Demonstrated understanding of and adherence to IOM data protection principles and guidelines; prior application of data protection standards is considered an asset.

• Proven knowledge of information management and data analysis tools, including ArcGIS and/or QGIS, KoBoToolbox, SQL, Power Query, API based data connections, MS Access, and advanced use of MS Excel.

• Prior working experience in the region, particularly in Cox’s Bazar or similar humanitarian response contexts, is an advantage.

• Relevant professional experience in projects for the implementation of electrical and mechanical projects and working with local communities including corporations.

Competencies:

The incumbent is expected to demonstrate the following competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction

Language (Required):

• English / Bengali (Fluent)

• Chittagong local dialect (Advantageous but not required )

Job Responsibility:

• Provide support in the development, configuration, and maintenance of programme specific data collection tools using KoBoToolbox, ODK, and Zite Management platforms.

• Conduct orientations and provide technical guidance to implementing partners, field staff, and relevant stakeholders on the use of developed data collection and management tools.

• Support data collection processes and overall information management activities, including data entry, encoding, storage, cleaning, processing, and preliminary analysis of collected data at the field level.

• Assist the Senior Information Management/GIS Assistant in the creation and maintenance of live monitoring files through API based connections between Excel and KoBo/ODK/Zite Management platforms.

• Support the development of information products, including factsheets, Power BI–based interactive dashboards, narrative reports, and other visual or analytical outputs, under the guidance of the Senior IM/GIS Assistant.

• Assist field teams in adhering to Cash for Work (CfW) data collection processes, including the creation and verification of CfW participant profiles.

• Manage CfW profiles in compliance with IOM policies, data protection standards, and programmatic principles.

• Share CfW related data and information with Camp Managers and other authorized stakeholders upon request, ensuring compliance with established data sharing protocols.

• Maintain and monitor the CfW attendance management platform, providing technical support to field colleagues and ensuring accuracy and consistency of records.

• Prepare CfW payment slips and financial estimations for planning and financial management purposes, in line with IOM policies and procedures.

• Produce and disseminate CfW baseline reports, routine information management products, and other analytical outputs as required.

• Perform any other duties as may be assigned by the supervisor.

• Monthly gross salary for this position is BDT 77350.17